Executive Assistant Job at Closet Factory in San Carlos

Join to apply for the Executive Assistant role at Closet Factory Join to apply for the Executive Assistant role at Closet Factory Get AI-powered advice on this job and more exclusive features. This range is provided by Closet Factory. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $75,000.00/yr - $75,000.00/yr Support the President primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes, and coordinate internal and external resources to expedite workflows. Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld Were currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Responsibilities: Manage professional and personal scheduling for President, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Hiring and training Maintain professionalism and strict confidentiality with all materials Qualifications: Four or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Positive attitude and a team mentality Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at Closet Factory by 2x Get notified about new Executive Assistant jobs in San Carlos, CA . Executive Assistant to VPs of Product Management San Jose, CA $101,000.00-$112,000.00 5 days ago San Francisco, CA $79,200.00-$105,600.00 3 days ago Executive Assistant, Corporate Development San Jose, CA $79,100.00-$166,000.00 2 weeks ago San Francisco, CA $141,557.00-$198,185.00 4 days ago Redwood City, CA $90,000.00-$125,000.00 2 weeks ago Executive Assistant and Office Manager - San Francisco (No Remote) Executive Assistant to Partners - Venture Capital Firm San Francisco, CA $110,000.00-$130,000.00 16 hours ago San Francisco, CA $72,000.00-$85,000.00 5 days ago Redwood City, CA $40.00-$50.00 2 weeks ago Redwood City, CA $45.00-$50.00 2 weeks ago San Francisco, CA $100,000.00-$130,000.00 6 days ago San Francisco, CA $50.97-$56.73 2 weeks ago San Francisco, CA $152,000.00-$179,000.00 3 days ago Foster City, CA $116,550.00-$129,500.00 5 days ago San Francisco, CA $75,000.00-$150,000.00 4 days ago Executive Assistant to Partner and Principal at Venture Firm San Francisco, CA $120,000.00-$130,000.00 19 hours ago San Francisco, CA $168,300.00-$253,000.00 1 day ago Redwood City, CA $90,000.00-$125,000.00 5 hours ago San Francisco, CA $68,000.00-$85,000.00 7 months ago South San Francisco, CA $100,000.00-$135,000.00 1 month ago Family Personal Assistant/Estate Manager to UHNW Family San Mateo County, CA $130,000.00-$160,000.00 1 week ago Menlo Park, CA $120,000.00-$161,700.00 12 hours ago Redwood City, CA $57,000.00-$68,000.00 1 week ago Personal Assistant/Estate Manager - Tech Founder Atherton, CA $150,000.00-$300,000.00 16 hours ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr