Executive Assistant Job at Buckingham Search in Chicago

Get AI-powered advice on this job and more exclusive features. Executive Assistant to Chief People Officer We are seeking a highly skilled Executive Assistant to support the Chief People Officer (CPO) of a global organization. This individual will play a critical role in managing day-to-day operations, overseeing administrative functions, and collaborating on strategic initiatives with the executive operations team. This role is temp-to-perm; it will start temporarily for 2-3 months and then become permanent. You\'d begin as a 1099 employee and then convert to full-time. Responsibilities Administrative Support Establish efficient, repeatable workflows that ensure smooth execution of daily operations Manage and maintain complex calendars, including business and occasional personal scheduling Anticipate challenges, resolve issues proactively, and streamline processes to maximize productivity Organize the department’s daily priorities and ensure alignment with strategic goals Monitor, draft, and respond to email correspondence on behalf of the CPO as needed Serve as a trusted partner in select meetings, capturing action items and managing follow-up Prepare reports, presentations, and internal communications to support team initiatives Coordinate with external stakeholders including investors, partners, and clients Operational Support Contribute to reporting and data tracking to support executive decision-making Partner with the Chief of Staff and operations leaders to design and implement effective processes Collaborate across departments to improve operational workflows and efficiency Co-manage high-priority projects, ensuring timely completion and measurable outcomes Assist with organizational planning and team development efforts Qualifications and Desired Skills Self-starter who takes ownership and pride in delivering high-quality work Growth-oriented mindset with a desire to contribute to organizational success Calm under pressure and able to adapt quickly in fast-paced environments Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) Exceptional written and verbal communication skills Highly organized, proactive, and detail-oriented Strong interpersonal skills with the ability to adapt across cultures, personalities, and work styles 5+ years of executive assistant experience, preferably supporting senior leaders 5+ years of operational experience in a dynamic, fast-paced workplace Demonstrated ability to foster a collaborative and positive team culture Details Seniority level : Mid-Senior level Employment type : Temporary (temp-to-perm; start as 1099, convert to full-time) Job function : Administrative Industries : Software Development Location: Chicago, IL This job posting includes no longer visible listings or relocation offers. Referrals increase your chances of interviewing at Buckingham Search. #J-18808-Ljbffr