Overview
Anacapa Architecture is seeking a dynamic and highly organized Executive Assistant to become an integral part of our award-winning Santa Barbara studio. This is a unique opportunity to become a key member of a highly creative, collaborative team shaping the future of design in California and beyond. As the Executive Assistant, you will be the engine behind the daily operations of the studio, anticipating needs, optimizing systems, and ensuring that both the team and clients experience excellence in every interaction. This is more than a support roleit's an opportunity to partner with our Principal Architect and leadership team in a fast-paced, high-performance environment where creativity and precision drive every project. Youll work side-by-side with accomplished architects and designers in a fast-paced, detail-driven environment that values initiative, discretion, and creative problem-solving. A successful Executive Assistant at Anacapa Architecture will skillfully manage all aspects of our day-to-day office functions and proactively assist our team in client service.
Compensation Commensurate with experience
Compensation
Base pay range: $70,000.00/yr - $85,000.00/yr
Generated pay information note: This range is provided by Anacapa Architecture. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.
To be considered
Please email careers@anacapaarchitecture.com with a COVER LETTER and RESUME. Please visit our website and Instagram account to learn more about our work. No phone calls, please.
About us
Anacapa is a highly progressive architecture and design firm based in Santa Barbara, California, with an office in Portland, Oregon. We are an innovative team of creative young designers who work collaboratively on all our projects. We are committed to promoting diversity in the workplace.
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Administrative and Business Development
- Industries: Architecture and Planning
Responsibilities
- ASSISTANT TO PRINCIPAL: Monitor the Principal Architects email; Manage Principal Architects professional and personal calendar; Facilitate and schedule meetings; Manage and execute travel arrangements; Complete ad hoc personal projects; Coordinate Marketing, Press, and Social Media Initiatives; Monitor the New Business email; Respond to new business inquiries; Manage communications with prospective clients; Brief the New Business team on incoming inquiries; Coordinate New Business meetings, site visits, and Zoom calls; Track proposals due, issued, and executed
- HUMAN RESOURCES: Manage the careers email and coordinate hiring efforts
- OFFICE ADMINISTRATION: Ensure a clean, organized office; Set up in-office meetings; Receptionist duties; Monitor general office email; Purchase and restock office supplies; Time tracking; Assist Bookkeeper with reimbursable expenses; Organize and manage office events; Monthly invoicing & coordination with Director of Finance; Coordinate staff travel reservations; Support staff with clerical duties; Retrieve plans from City and County departments when applicable; Coordinate office building maintenance; Maintain office vendor relations
Education/Experience requirements
- Bachelors Degree
- 4 years of executive assistant experience
- Proficient in Microsoft Office Applications
- Knowledge of Adobe Creative Suite is a plus
- Previous support in an administrative role
- Ability to multitask in a fast-paced environment
- Exceptional attention to detail and highly organized
- Ability to prioritize and manage work independently
- Excellent verbal and written communication skills
- Must have a car and a valid drivers license
- Ability to work constructively as a member of a team
- Proactive and positive demeanor
Benefits
- Competitive salary commensurate with experience
- Group Health Insurance with Vision and Dental options
- Paid Time-Off
- Health and Wellness monthly Benefit
- Telephone Reimbursement Monthly Benefit
EEO and referrals
We are an equal opportunity employer. Referrals increase your chances of interviewing at Anacapa Architecture by 2x. Medical insurance, Vision insurance, 401(k) may be available based on position and tenure.
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