Executive Assistant Job at Integrated Resources Inc. in San Diego

Job Title: Executive Assistant II Duration: 6 months Location: San Diego , CA Job Profile Summary : Experienced level administrative position, provides administrative and clerical support to executive staff (COO, CEO) Works independently and handles a wide variety of office duties and special projects. Essential Functions: · Independently handles a wide variety of general office procedures and administrative duties such as setting-up and maintaining filing systems, composing and proofreading documents, collecting and compiling data, and coordinating the flow of reports, invoices, or records. · Answers the telephone and screens incoming calls and communications. · Organizes and expedites flow of work through executive’s office. · Manages executive’s calendar, travel, correspondence and budget. Maintains schedules and coordinates meetings with multiple staff members. (This is a major one) · Establishes and maintains confidential files. · Uses word-processing, spreadsheet software, or graphics software to create detailed presentations or confidential documents. May maintain, manipulate, or utilize a moderately complex computerized database and/or spreadsheet to record and compile data. · Coordinates or completes special projects according to manager’s general instructions. May assist manager or other staff members with more complex and detailed projects. · Personally responds to internal and external requests for information within scope of assigned responsibility and departmental guidelines. · Follows up with executive reports to save executive time. · Develops and prepares presentations and reports. · Performs other office duties as assigned . Additional Information All your information will be kept confidential according to EEO guidelines. #J-18808-Ljbffr