Executive Assistant Job at Groupe Insearch in San Francisco

Send your resume to info@insearchsf.com with the job ID ADDRESS POSITION Executive Assistant HOURS : Onsite in San Francisco 5 days a week ATTRACTIVE FACTORS Beautiful office located at Four Embarcadero Center Work alongside very bright, enthusiastic people who are passionate about what they do Discretionary bonus Overtime In office coffee cart Monday morning On-site gym KEY RESPONSIBILITIES Direct Support to three Executive professionals, including a Managing Partner, a Managing Director, and the Head of Investor Relations (IR). Proactive Calendar Management: day-to-day scheduling, resolving conflicts, rescheduling to accommodate ever-changing priorities, high volume of emails and scheduling tasks. Will provide light personal assistant (PA) support as needed. The head of IR is client-facing, often meeting with investors; this role includes greeting guests and creating a professional, welcoming environment. Manage a high volume of responsibilities and prioritize time-sensitive tasks with limited supervision in a fast-paced working environment. Maintain a discreet and professional manner while adhering to the Firm’s core values and principles. TOP KEYS FOR CLIENT Exceptional multitasking abilities and an excellent attention to detail with zero-defect output; strong organizational abilities with the capacity to manage multiple priorities and deadlines. Superior communication skills, unquestioned integrity, and the experience, confidence, and presence to work with colleagues at all levels of the firm, including external counterparts. A collaborative and flexible approach to work, with the ability to thrive in a fast-paced, dynamic environment. Role requires humility, openness to learning, and a willingness to adapt to existing company culture. Ideal candidate will be reliable, steady, and drama-free — able to come in, do the job, and avoid creating disruption. Highly motivated, self-driven and solution oriented. Strong emotional intelligence and ability to diplomatically navigate complex situations. Positive attitude; no task too big or too small. Assist with the daily operations of the office as needed. Take on various projects outside the EA role as they arise. #J-18808-Ljbffr