Executive Assistant Job at AlphaGraphics - US715 in Chicago

Benefits: Company parties Employee discounts Health insurance Opportunity for advancement Paid time off Training & development Wellness resources 401(k) Bonus based on performance Competitive salary Dental insurance BENEFITS/PERKS: Competitive Compensation Open environment to be creative and efficient Hard work, collaboration, fun, and laughter Career path development Healthcare Benefits (co-shared) COMPANY OVERVIEW: As an established leader in the Printing, Design, and Shipping industries, our mission is to partner with small businesses and consumers to provide high-quality solutions that make life easier. Our tight-knit team in AlphaGraphics - US715 is actively seeking a full-time Executive Assistant. The Administrative Assistant will lead administrative functions across multiple business owners. We offer medical benefits, sick and vacation time, in addition to the base salary. Work hours are Monday through Friday. We value highly-collaborative and dependable teammates driven to contribute to the success of a local business. We are a small, passionate, and fast-paced team fully invested in our company's success, and we appreciate contributions from each team member. WHAT WE EXPECT OF YOU: Assist the Owner with administrative functions, including billing, payroll in QuickBooks, etc. Oversee tasks and update QuickBooks; bookkeeping experience in QuickBooks is required. Proactive problem-solving skills and a 'Let me do it' attitude are essential. Implement and oversee policies and procedures in collaboration with the Owner. Welcome visitors and answer incoming phone calls. Take and deliver messages. Ensure smooth office operations. Assist with adhoc marketing campaigns using various online tools. Communicate customer requirements to the support team. Respond to Google reviews. Manage deposits, payments, and billing arrangements. Answer product and service questions to attract potential customers. Maintain inventory of office supplies and reorder as needed. Maintain files and support pick-up orders. Schedule meetings and send invites. Proficient in Excel, Google Sheets, Word, QuickBooks. Prior experience as an administrative assistant is required. Manage social media for the office. WHAT YOU BRING TO THE TABLE: Critical thinking and problem-solving skills. Analytical mindset and quick learner. Ability to build effective relationships with customers and teammates. Strong communication skills, both written and verbal. Desire to help others and improve processes. This position is posted by an independently owned and operated franchisee of PostNet International, Inc. The franchisee is your employer, not PostNet or its affiliates. AlphaGraphics centers are independently owned and operated; positions are offered by individual franchisees who handle hiring and management locally. #J-18808-Ljbffr