ZOLL Resuscitation is hiring: Executive Assistant in Chelmsford

Overview

The Executive Assistant will support the Vice President of R&D and the R&D leadership team. Responsible for a wide range of administrative and executive support tasks, able to work independently, interact with all staff, and handle pressure with flexibility. A strong service attitude, excellent written and oral communication skills, detail orientation and consistent follow-through are essential. The successful candidate will contribute to a positive company culture and maintain professionalism and confidentiality.

At ZOLL, we are passionate about improving patient outcomes and helping save lives through innovative technologies for diagnosing and treating patients with serious cardiopulmonary and respiratory conditions. The Acute Care Technology division develops lifesaving products and software solutions for EMS, hospital, public safety, and military customers globally.

Join our team. It's a great time to be a part of ZOLL!

Essential Functions

• Partner with executives to help them be more efficient and effective with their time, maintaining strong communication and confidentiality.
• Make informed decisions to prioritize meetings and manage scheduling conflicts; keep executives informed of changes and on schedule; prepare and distribute meeting materials.
• Participate in annual business and budget planning.
• Provide support for all department monthly/quarterly reporting.
• Prepare tools and analyze results of the department's financial forecasting.
• Take a proactive approach to issues requiring immediate attention.
• Coordinate travel arrangements.
• Schedule, coordinate and support meetings, including some held off-site.
• Prepare correspondence to internal/external parties.
• Perform general administrative tasks including database entry (ContractSafe); expense report processing (Certify); purchase order requisitions (Oracle); and office supply purchasing.
• Handle special projects as requested.

Required/Preferred Education and Experience

• Bachelor's Degree or equivalent work experience required
• 10+ years' experience supporting at the executive level highly preferred

Knowledge, Skills and Abilities

• Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Teams).
• ERP systems experience preferred.
• Familiar with modern technology including conferencing systems.
• Self-directed prioritization of work; communicates progress openly to leaders and teams with consistent, high-quality results.
• Ability to prioritize activities and multitask while interacting with all levels of staff.
• Ability to work with frequent interruptions; proactive, collaborative, detail-oriented, highly organized, and able to offer creative problem solving.
• Excellent calendar management skills, including support of complex meetings.
• Strong interpersonal and communication skills; exemplary planning and time management.
• Ability to handle confidential information with appropriate judgment and discretion.

Physical Demands

• Standing Occasional
• Walking Occasional
• Sitting Constant
• Talking Occasional
• Hearing Occasional
• Repetitive Motions Frequently

ZOLL is a fast-growing company with operations in more than 140 countries. Our culture values innovation, self-motivation, and an entrepreneurial spirit. We strive to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and to save lives.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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