ClearanceJobs is hiring: Executive Assistant in El Segundo

divh2Executive Assistant/h2pThis position will support multiple Space Systems Command programs, as well as other initiatives across the Space Force, Air Force, and allied organizations. Join us in shaping the future of space operations and contributing to the defense of our nations space assets./ppBTAS is a woman-owned small business founded in 1995, located near Wright-Patterson Air Force Base in Beavercreek, OH. We have earned national and regional awards in the Department of Defense for our proven IT, Engineering, and Program Management capabilities. We are committed to working with exceptional quality and professionalism to deliver excellence to our customers, while providing our employees a stimulating and satisfying work environment as we collaborate with teammates to achieve common goals./ppPrimary Responsibilities:/pulliProvide executive-level administrative support for business operations, including office management, personnel and human resources management, and data management./liliConduct research, prepare reports, and handle information requests related to personnel records, mail distribution, office support, and staff coordination./liliManage executive schedules and government travel, including booking and reimbursement processing via the Defense Travel System./liliCoordinate meetings, events, and conventions, including scheduling, planning, and execution./liliAnalyze, interpret, and monitor tasks to ensure deadlines are met, including responding to internal and external organizational inquiries and Task Management Tool (TMT) tasks./liliReview and coordinate performance reports and documents to ensure compliance with Space Systems Command, Space Force, Air Force, and DoD policies./liliDevelop, maintain, and transition functional databases to support mission requirements, ensuring alignment with standard government-approved databases and software./liliManage government civilian recordkeeping and human resource functions, including identifying vacancies, processing personnel requests, security waivers, and manpower change requests./liliSupport and administer meetings and reviews, including scheduling, security controls, capturing action items, recording minutes, and disseminating key information./liliAssist with processing military and civilian awards and decorations, ensuring compliance with regulations, monitoring timelines, preparing packages, and supporting awards board voting./liliDevelop and maintain schedules using Microsoft Suite applications, including Microsoft Project./li/ulpMinimum Qualifications:/pulliHighly experienced performing military and/or civilian executive-level support services, protocol, information management, and administrative support activities. Includes specifically the areas of Executive Staff Support Functions, Military Protocol Information Management/Operations Support, and demonstrated ability to interface with Senior Leadership within the government (military and/or civil servant), federally funded research and development center, or profit/non-profit government support/development contractor arena, of which four years shall include duties/assignments specifically in support of Department of Defense programs./liliRequires experience with Microsoft Office Suite, Defense Civ Personnel Data Sys, Customer Supp Unit App, Online Unit Manning Doc./liliRequires BA/BS degree./li/ulpSupervisory Responsibilities:/ppThis position does not supervise the work of others./ppWork Environment:/ppThis job operates in a professional office environment. This role routinely uses standard office equipment./ppPhysical Demands:/ppMust be able to operate a computer and other standard office equipment. Must be able to remain in a stationary position, 80%./ppTravel:/ppLittle if any travel is required./ppOther Duties:/ppPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and/or activities may change at any time with or without notice./ppCompensation / Salary Range:/ppBTAS adheres to federal, state, and local regulations. This is a Full-Time, Salary, Exempt position. The following salary range is what we reasonably expect to pay but is contingent and subject to a variety of factors, including but not limited to years of experience, education, certification(s), training, specialized skills, responsibilities, etc. Salary Range: $66,000 - $181,000 Annual Salary/ppBTAS Benefits:/ppA comprehensive benefits program, including paid time off, federal holidays, health coverage, 401K plan with generous company match is offered to all full-time employees./ppAAP / EEO Statement:/ppBTAS is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. BTAS is an E-Verify program participant./p/div