Lapoderosa is hiring: Executive Assistant in Brandon

Executive Assistant

Location: Brandon, FL (on-site)

Employment Type: Full-Time
Reports to: Executive Director
Salary: Commensurate with experience

Position Overview

The Executive Assistant will provide high-level administrative and operational support to the Executive Director/Founder, Regional Development Directors (RDD’s). This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while ensuring smooth day-to-day operations. The Executive Assistant will act as a central point of coordination for communications, administrative functions, and RDD’s support team.

Key Responsibilities

Executive & Founder Support

• Manage the Founder Carole Ward’s calendar, travel arrangements, and scheduling.
• Screen and prioritize correspondence, calls, and requests on behalf of the Founder.
• Prepare meeting materials, reports, presentations, and follow-ups for executive-level meetings.
• Maintain confidentiality while handling sensitive information.

Support for Regional Development Directors (RDDs)

• Provide administrative support for fundraising, donor relations, and partnership engagement efforts.
• Assist with the preparation of grant applications, proposals, and reports.
• Coordinate communications, scheduling, and event logistics across regional teams.
• Track and follow up on action items to ensure accountability across development initiatives.

Administrative & Operational Duties

• Maintain organizational records, filing systems, and databases.
• General operations with documentation and reporting.
• Assist with board communications, including scheduling and preparation of materials.
• Facilitate internal communication between departments to streamline workflows.
• Support planning and execution of organizational events and key initiatives.

Qualifications

• Bachelor’s degree preferred, or equivalent work experience.
• 3+ years of experience in executive support, administration, or nonprofit leadership support.
• Strong organizational, project management, and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite, Google Workspace, and CRM/databases.
• Demonstrated ability to work independently, handle multiple priorities, and exercise sound judgment.

Attributes

• Highly professional with strong interpersonal skills.
• Adaptable, proactive, and resourceful in problem-solving.
• Committed to the mission and values of the organization.
• Ability to handle confidential information with integrity.