Palm Beach County is hiring: EXECUTIVE ASSISTANT in Town of Florida

Overview

Palm Beach County is seeking a highly skilled Executive Assistant to provide comprehensive support to County Administration. This position plays a critical role in maintaining the efficiency and integrity of executive operations within one of Florida's largest public sector employers, serving more than 7,000 employees and 1.5 million residents. This is an excellent opportunity for a detail-oriented administrative professional who excels in a fast-paced, mission critical environment and is motivated by the opportunity to support senior leadership in delivering impactful public service.

Key Responsibilities

• Executive-Level Administrative Support: Provides direct administrative assistance to the Executive County Administration Team. Prepares, reviews, and processes correspondence, reports, and formal agenda items from assigned departments. Coordinates executive schedules, travel arrangements, conference registrations, and special meeting logistics. Attends internal meetings and external functions in the absence of the Chief Deputy County Administrator, as needed.
• Operational and Departmental Coordination: Processes payroll and leave approvals through the County's HRIS in a timely manner. Interprets and applies departmental policies, procedures, and administrative regulations.
• Communication and Constituent Services: Serves as a point of contact for inquiries from County staff, constituents, and external agencies. Screens and routes incoming calls, correspondence, and meeting requests. Independently composes and responds to inquiries and constituent complaints with professionalism and tact.
• Project Work and Research: Conducts research and supports special projects at the direction of County Administration. Analyzes materials and prepares draft documents and summaries from a variety of sources. Exercises independent judgment in decision-making on routine matters in accordance with established policies and procedures.

Qualifications

This position requires qualified applicants to possess one of the following:

• Bachelor's degree from an accredited college or university and two (2) years of experience at the Executive Assistant level, or
• Associate's Degree from an accredited college or university and four (4) years of experience at the Executive Assistant level, or
• Graduation from high school or an equivalent recognized certification and six (6) years of experience at the Executive Assistant level.

Highly qualified candidates will also possess thorough experience in:

• Business English, spelling, punctuation, arithmetic, file systems, office procedures, and equipment
• Working independently on complex and confidential secretarial tasks
• Composing effective and accurate correspondence and handling non-routine matters
• Microsoft Office products

Why Join Us?

Located in sunny South Florida, Palm Beach County is one of the largest of Florida's 67 counties by area. It has a vibrant, growing, multicultural population of over 1.5 million residents and is Florida's fourth largest by population. The County offers a multitude of cultural attractions and a region that is a haven for outdoor enthusiasts with many wildlife refuges and natural areas. County-owned amenities include beaches, parks, golf courses, civic centers, equestrian parks, amphitheaters and a wide variety of other facilities.

Benefits

• Health, dental, life and disability insurance
• Generous vacation and sick leave + 13 paid holidays annually
• Participation in the Florida Retirement System – Pension or Investment Plans
• Public Service Loan Forgiveness: eligible for forgiveness as a public employee under PSLF
• 457(b) deferred compensation program
• Paid parental leave
• Tuition reimbursement
• And more

At-will position