Executive Assistant Job at Morrison Foerster in Los Angeles

Overview

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This range is provided by Morrison Foerster. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$99,000.00/yr - $137,000.00/yr

Direct message the job poster from Morrison Foerster

Join MoFo as an EXECUTIVE ASSISTANT in our Practice Operations Team!

This role can be based in San Francisco, Palo Alto, Los Angeles, San Diego, or Denver

https://www.mofo.com/offices

About the role

The Executive Assistant is a critical member of the team who provides organizational support and ensures that the team’s logistical needs are met. The Executive Assistant provides administrative and project management support to the CLTO, CHRO and CDIO.

• Executive Assistance
  • Ensure administrative needs are met, including preparation of reimbursements, invoice approvals, timesheet approvals, copying, meeting materials, office organization, etc.
  • Prepare and edit routine documents and communications; assist in the preparation and distribution of often highly confidential material, including editing and revising PowerPoint presentations.
  • Assist international offices with obtaining official documents as needed.
  • Maintain various records and files that are not part of the Records Center.
  • Collaborate on and proactively initiate administrative projects to support and to address process improvement.

Meetings and Appointments Coordination

• Manage Chief calendars and meeting requests, using judgment and discretion to ensure appropriate prioritization.
• Efficiently schedule and coordinate meetings across multiple domestic and international offices.
• Manage complex scheduling for high level meetings with Firm management; facilitate participation in meetings, applying judgment based on key participant availability and other factors. Coordinate closely with participants and their assistants to ensure seamless service.
• Coordinate scheduling and assist with materials preparation and distribution for regular meetings.
• Manage content and preparation for staff, organizational meetings, etc., including soliciting topics, preparing agendas, preparing and distributing meeting materials, organizing schedules, meeting room details and setups, etc. Prepare materials with appropriate content and format depending on type of meeting, level, participants, etc.
• Gather and prepare, as appropriate, all materials necessary to prepare for internal and external meetings and appointments.
• Leverage AI tools to streamline administrative tasks and improve efficiency.

Travel, Office, and Client Visit Coordination

• Manage and arrange travel; develop travel itineraries, coordinate with offices, external constituents, etc.
• Assist in scheduling meetings in offices to ensure that meetings are appropriately prioritized and targeted.
• Research, as appropriate, documentation requirements for travel to foreign jurisdictions and facilitate obtaining all required documents.

About you

• Five or more years as an executive assistant or assistant to a senior executive or senior professional services partner preferred. Law firm experience preferred.
• Highly polished communications and interpersonal skills. Ability to interact diplomatically and confidently with senior management and all levels of law firm personnel.
• Ability to keep confidential any information, observations or viewpoints regarding Firm personnel or matters, and ability to diplomatically respond to inquiries into confidential issues.
• Advanced technology skills, with high proficiency in MS Word, Excel, PowerPoint, Outlook, Forms, and Visio.
• Strong research skills and proficiency in utilizing electronic searches and databases.
• Excellent organizational and time management skills, and the ability to simultaneously manage multiple highly detailed projects.
• Ability to analyze needs and to determine priorities based on general direction and business objectives. Ability to apply effective independent judgment.
• Excellent attention to detail and follow-through skills.
• High comfort level with stressful job and communication requirements.
• Ability to maintain composure under pressure.
• Ability to prioritize conflicting demands.
• Experience with AI tools for administrative tasks is a plus.
• Ability to maintain a flexible work schedule and to work overtime.

About MoFo

At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.

• About Us: https://www.mofo.com/about
• Diversity + Inclusion: https://careers.mofo.com/careers-diversity
• Commitment to Pro Bono: https://careers.mofo.com/careers-pro-bono
• The MoFo Foundation: https://www.mofo.com/culture/mofo_foundation

About our benefits

MoFo offers a comprehensive benefits package starting on your first day.

• A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
• Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
• Global wellness program, including free access to Talkspace and Calm apps.
• Annual community service day to make an impact on your community and a birthday holiday just for fun.
• Education reimbursement annually.
• Dedicated Talent Development team.
• Competitive annual profit-sharing contribution.

For questions regarding this position, please e-mail jobs@mofo.com

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative and Legal
• Industries: Law Practice and Legal Services