Executive Assistant Job at Science Institute Australia Incorporated in Kings Par

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Join a purpose-driven organisation transforming lives through hearing research, innovation and care.

Ear Science Institute Australia is seeking a proactive and highly organisedExecutive Assistantto work closely with our CEO whilst also fulfilling a key role in supporting vital philanthropic initiatives.

This is a unique opportunity to contribute to life-changing work in a dynamic, supportive environment while enjoying a diverse and rewarding role.

About the Role

In this pivotal role, you will provide high-level executive and administrative support to the Chief Executive Officer, while also supporting our Board operations and philanthropic activities.

You will ensure the smooth day to day running of the CEO’s office, manage travel and event logistics and be a key liaison for internal and external stakeholders - including donors, board members and research staff.

Key Responsibilities

• Provide executive support to the CEO including calendar management, travel bookings, expense claims, and document preparation;
• Coordinate Board and committee meetings, including scheduling, document preparation and some minute taking;
• Act as the first point of contact for donor communications and philanthropic enquiries;
• Assist the Philanthropy Manager with donor stewardship, CRM data management, event planning and donation processing;
• General office administration including travel bookings for all team members, catering, and meeting room coordination.

About You

You are an experienced and highly organised professional who thrives in dynamic environments. You take pride in your attention to detail, ability to manage competing priorities and your proactive, collaborative approach to work.

• Proven experience supporting a CEO or senior executive in a busy, high performing environment;
• Experience working with research teams and/or in philanthropy or not-for-profit settings;
• Advanced administrative and organisational skills;
• Strong interpersonal skills and the ability to build relationships with a wide range of stakeholders;
• Confidence in managing multiple tasks simultaneously and working to deadlines;
• High level proficiency in Microsoft Office, particularly Excel;
• A proactive, positive and collaborative approach.

Why Us

As a valued Ear Science team member, you will receive:

• An attractive renumeration with greater take home pay through salary sacrifice;
• Access to our Corporate Discount Program;
• A comprehensive employee wellbeing program, including 2 days of wellness leave per year and access to informative webinars;
• Free professional counselling for you and your family via our Employee Assistance Program;
• Birthday Leave – enjoy a day off to celebrate your special day!
• Access to discounted private health cover;
• The opportunity to be part of an organisation committed to excellence and innovation whilst making a positive impact in the community.

How to Apply

Please click 'Apply for this Job' and submit the following:

Ear Science Institute Australia values workplace diversity, promotes inclusion, and strongly encourages Aboriginal and Torres Strait Islanders, women, and individuals with a disability to apply.

Ear Science reserves the right to withdraw this advertisement at any time.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• Do you have a current Police Check (National Police Certificate) for employment?
• Which of the following statements best describes your Covid-19 vaccination status?

Since 2001 Ear Science Institute Australia has been discovering and delivering innovative treatments for hearing loss.

A centre of excellence, the institute brings together a multidisciplinary team of the brightest minds from across the globe, with researchers surgeons, clinicians and scientists collaborating to enhance the lives of people with ear and hearing disorders.

We are committed to implementing new treatments in clinical care and finding cures for tomorrow's generations.

Since 2001 Ear Science Institute Australia has been discovering and delivering innovative treatments for hearing loss.

A centre of excellence, the institute brings together a multidisciplinary team of the brightest minds from across the globe, with researchers surgeons, clinicians and scientists collaborating to enhance the lives of people with ear and hearing disorders.

We are committed to implementing new treatments in clinical care and finding cures for tomorrow's generations.

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Perks and benefits Salary Sacrificing Exclusive corporate discounts Comprehensive Wellbeing initiaves Private Health Cover & Discounted gym membership Parental Leave Birthday Leave Employee Assistance Program Discount on Hearing Devices

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