Executive Assistant Job at April Parker Foundation in Long Beach

Overview

Executive Assistant role at April Parker Foundation. The Executive Assistant will provide high-level administrative support to the Executive Director, ensuring the efficient operation of the foundation. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a mission-driven environment.

Responsibilities

• Administrative Support
  • Manage the Executive Director’s phone calls, calendar, appointments, and travel arrangements.
  • Draft, proofread, and manage correspondence, reports, and presentations.
  • Coordinate and prepare materials for meetings, including board meetings.
  • Handle confidential information with integrity and discretion.
• Meeting & Event Coordination
  • Schedule and organize internal and external meetings.
  • Take and distribute meeting minutes, track follow-up actions.
  • Assist with event planning, logistics, and donor engagements as needed.
• Communication & Liaison
  • Serve as a point of contact between the Executive Director and staff, board members, partners, and donors.
  • Maintain effective communication and ensure timely follow-up on key issues.
• Project Management
  • Support cross-functional initiatives and ensure deadlines are met.
  • Conduct research and compile data to support strategic decision-making.
• Operational Support
  • Maintain records and filing systems (digital and physical).
  • Assist with special projects and tasks as assigned by leadership.
  • Coordinate with finance, development, and program teams when needed.
• Other duties as assigned

Qualifications

• Bachelor's degree or equivalent work experience preferred.
• Minimum of 3–5 years of experience in an executive or administrative assistant role, preferably in the non-profit sector.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms (e.g., Teams).
• Excellent written and verbal communication skills.
• Ability to handle sensitive matters with tact and discretion.
• Demonstrated organizational and problem-solving abilities.
• Commitment to the mission and values of the foundation.

Core Values

• Diversity & Inclusion: Upholding the dignity of every human being and respecting every person\'s right to access the help they need to thrive.
• Accountability: Taking full ownership of our individual actions and responses, regardless of the actions or behavior of others.
• Commitment: Going above and beyond for the people we serve, putting their needs first, and serving to the best of our abilities as a team.
• Empowerment: Believing anyone can realize their dreams when they are imbued with the confidence and agency to act on their own behalf.
• Compassion: Finding ways, large and small, to shower compassion on every human being we encounter.
• Education: Promoting personal agency by giving communities access to open education.

What We Offer

• Competitive compensation and performance-based incentives
• Vacation
• Paid Sick Leave
• 11 Paid Holidays
• Paid Christmas shutdown holiday
• Medical, dental, and vision benefits
• 401(k) with employer match
• Opportunities for career growth in a mission-driven environment

The Pay Range For This Role Is 70,000 - 80,000 USD per year (Long Beach)

Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Civic and Social Organizations
• Location: Long Beach, CA

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