POS360, Inc. is hiring: Executive Assistant in Westlake Village

Summary

We are seeking a highly organized and proactive Executive Assistant to support our President of POS360. The ideal candidate will manage calendars, oversee email correspondence, and ensure the smooth execution of administrative operations.

Essential Duties and Responsibilities

• Calendar Management: Efficiently organize and maintain the executive’s schedule by coordinating meetings, appointments, and travel arrangements to optimize time management.
• Email Correspondence: Monitor and manage the executive’s email inbox, prioritize messages, draft responses, and ensure timely follow-up on critical communications.
• Administrative Support: Handle a variety of administrative duties, including document preparation, expense reporting, developing decks/presentations, and maintaining confidential files.
• Meeting Coordination: Organize, attend, and coordinate executive meetings, including preparing agendas, taking minutes, and ensuring thorough pre- and post-meeting communication and follow-up on action items.
• Travel Arrangements: Plan and book travel itineraries for the executive, ensuring seamless logistics for business trips.
• Project Assistance: Provide support on special projects as assigned, including conducting research and compiling information as needed.

Job Qualifications/Requirements

• Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role, preferably supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills, with keen attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling, design, and project management tools.
• Demonstrated discretion and professionalism in handling confidential information.
• Ability to work both independently and collaboratively in a fast-paced environment.
• High level of emotional intelligence

Physical Demands

• Normal demands associated with an office environment
• Ability to lift or move office products and supplies, up to 20 lbs.
• Ability to stand, walk, and sit for periods of time, and bend, twist, reach occasionally
• Ability to communicate with others by telephone, email, and personal interaction
• Ability to use a computer for extended periods of time • Required to travel periodically for field visits