Chubb
Overview
Combined is seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to the Chief Underwriting Officer. The successful candidate will be a proactive problem-solver with strong communication skills and the ability to manage a diverse set of tasks in a dynamic environment.
This person will be required to come to the Chattanooga Office 5 days/week.
Key Responsibilities
- Administrative Support:
- Manage and coordinate the calendar of the CUO, including scheduling meetings, appointments, and travel arrangements.
- Draft, edit, and prepare correspondence, reports, presentations, and other documents as required.
- Screen and direct incoming communications, such as phone calls, emails, and mail, ensuring timely responses or redirection.
- Meeting and Event Coordination:
- Organize and facilitate meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
- Coordinate logistics for internal and external meetings, conferences, and events.
- Travel and Expense Management:
- Arrange detailed travel itineraries, including flights, accommodations, and ground transportation.
- Prepare and process travel expense reports, ensuring compliance with company policies.
- Process invoices using the BuyNow system.
- Project and Research Support:
- Assist with special projects and initiatives, providing research and data analysis as needed.
- Compile and synthesize information to support strategic decision-making.
- Sr. Staff Administrative Support:
- Assist the 3 senior Underwriting staff members with travel and expense management, invoice processing, and complex meeting coordination.
- Confidentiality and Professionalism:
- Handle sensitive and confidential information with the highest level of discretion.
- Maintain professionalism in all interactions with internal and external stakeholders.
- Office Management:
- Ensure the smooth operation of the Chattanooga office, including managing office supplies and equipment.
- Serve as the liaison with the Chubb Facilities Services Manager and the building management team.
- Serve as a liaison between the executive team and other departments, fostering effective communication and collaboration.
Qualifications
- Proven experience as an Executive Assistant or in a similar role, preferably supporting senior executives in a corporate environment.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work independently and collaboratively within a team.
- High level of integrity and professionalism.
- Bachelor’s degree in Business Administration or a related field is preferred.