Pocketbook Agency is hiring: Executive Assistant in San Francisco

Overview

We are looking for a highly organized and resourceful Executive Assistant to provide dedicated support to a senior executive at a San Francisco–based venture capital firm. The right candidate will bring strong interpersonal skills, sharp attention to detail, and a proactive approach to problem-solving. This position calls for someone who can balance multiple priorities with ease, remain adaptable in a dynamic environment, and exercise discretion in managing confidential information. Previous experience partnering with executive leadership in fast-paced settings is essential.

Responsibilities

• Manage and coordinate complex calendars, balancing both business and personal commitments.
• Arrange and oversee travel logistics, including domestic and international itineraries.
• Coordinate and confirm meetings, ensuring schedules run smoothly.
• Act as a point of contact by monitoring communications and addressing time-sensitive matters on behalf of the executive.
• Prepare, reconcile, and submit expense reports promptly.
• Maintain a high level of accuracy and foresight, anticipating shifting priorities and competing demands.
• Gather information and prepare materials to support executive presentations.
• Monitor progress on important initiatives and ensure follow-through on deadlines.
• Provide personal support and assistance as required.

Qualifications

• 5+ years of high-level experience supporting CEOs, Founders, or General Partners, or similar senior-level executives.
• Experience within venture capital/financial services, media/content, or related industries.
• Approaches work with energy, professionalism, and strong interpersonal skills; proactive and solutions-oriented mindset.
• Thrives under pressure, able to juggle competing priorities while consistently meeting deadlines with high-quality results.
• Maintains sharp accuracy and meticulous attention to detail in all tasks.
• Skilled at organizing complex schedules and prioritizing effectively to maximize efficiency.
• Highly proficient in Gmail, Google Calendar, and adept with Microsoft Word, Excel, PowerPoint, and Zoom.
• Must be able to pass an in-depth background check and have impeccable references.

Schedule

M-F standard business hours, with flexibility and a 24/7 mentality as needed.

Location

Hybrid; candidates must be based in San Francisco and able to work out of the San Francisco office as needed.

Compensation

Up to $185,000, full benefits package, 401(k) plan, excellent PTO, and other perks.

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