Duly Health and Care is hiring: Executive Assistant in Downers Grove

Overview

Executive Assistant needed to support Senior Ops leaders at Duly Health and Care.

Corporate Recruiter @ Duly Health and Care

Direct message the job poster from Duly Health and Care

Responsibilities

• Completes a broad variety of administrative tasks for executives, including managing an extremely active and complex calendar of appointments; completing expense reports; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Works to schedule virtual and onsite interviews, coordinating travel, agendas and at times, working directly with recruiting firms.
• Plans, coordinates and ensures the leaders schedule is followed and respected. Provides gatekeeper and gateway support, creating win-win situations for direct access to the leader.
• Communicates directly, and on behalf of the leader, with Board members and others on matters related to the company\'s programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the leader and internal departments; demonstrates leadership to maintain credibility, trust and support with senior management staff.
• Works closely with leaders to keep them informed of upcoming commitments and responsibilities, following up appropriately. Acts as a barometer, keeping the executive updated on issues in the environment.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact.
• Completes deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the leader\'s ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

Qualifications

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• 6+ years of related experience in an executive assistant role
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), SharePoint and other internet-based applications
• Ability to communicate effectively and professionally

Compensation

The compensation for this role includes a base pay range of $62K-$94K, with the actual pay determined by factors such as skills, experience, education, certifications, geographic location, and internal equity. Additional compensation may be available through shift differentials, bonuses, and other incentives. Base pay is only a portion of the total rewards package.