Executive Assistant Job at Goodwill Industries of Central Michigan's Heartland,

Goodwill Industries of Central Michigan's Heartland, Inc.

Executive Assistant (Administrative)

Purpose or General Objective: This position is primarily responsible for managing the information, materials, and processes of the Executive Office and the Board of Directors.

Essential Duties:

1. Provide detailed administrative support to the President/CEO, including scheduling, travel arrangements, and taking, transcribing, and maintaining minutes, notes, and action plans from various meetings.
2. Administer GICMH's Policy and Procedure Manual by obtaining Management and BOD approval for content as required.
3. Oversee and direct activities related to GICMH's ongoing CARF Accreditation.
4. Process daily mail and express mail from vendors (FedEx, UPS, etc.) and purchase materials and postage as needed.
5. Develop vendor relationships, solicit bids, and purchase office supplies for the agency.
6. Monitor office equipment such as fax, copier, and postage machines, and order repairs as needed.
7. Maintain confidentiality and security of organizational information and files.
8. Schedule conference room use for the CEO and Senior Management.
9. Maintain the organization and appearance of the Battle Creek Campus.
10. Exercise discretion and independent decision-making, acting on behalf of the President/CEO in their absence as appropriate.
11. Support marketing and media outreach as directed by the CEO, including managing content on the GICMH website, Mood Media, and other vendors or third-party providers.
12. Collaborate with GICMH executive staff to develop marketing opportunities within the territory.
13. Stay current on new technology, agency programs, grants, and procedures affecting the position and agency.
14. Perform other duties as assigned by the President/CEO.