Executive Assistant Job at National Nail in Grand Rapids

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You are a vital member of our growth-minded, industry-leading, innovative, brand-driven, global employee-owned company. You are challenged to grow, expected to challenge others, are part of something much bigger than yourself, and leave an indelible legacy through the people your life has impacted.

You have the opportunity to support our top-level leadership, providing strategic assistance and leading project-focused work, while managing the general operations of our office.

Your assignment

The executive assistant is responsible for doing the administrative work the CEO/President needs done to be able to spend their time on the strategic leadership of the organization. You will help manage CEO/President tasks including their calendar, meeting preparation, travel arrangements, presentations, and general office support.

You also execute key projects directed by the CEO/President, such as internal/external meeting and event coordination, research, communication management, document preparation, and expense tracking. This role requires exceptional communication, organization, and time management skills, along with the ability to prioritize and handle sensitive information with discretion.

• Act as a liaison between the CEO and internal/external stakeholders.
• Manage the calendar/meetings through strategic prioritization, clear communication, and relationship building.
• Prioritize and manage incoming communications (emails, phone calls, and other inquiries), ensuring timely responses.
• Prepare and organize materials for meetings, including presentations, reports, and agendas.
• Coordinate and schedule internal and external meetings, conferences, and calls, ensuring seamless coordination of all parties.
• Manage travel by arranging/booking, preparing itineraries, and handling logistics and problem-solving.
• Assist with strategic initiatives and special projects, ensuring deadlines are met and goals are achieved.
• Track progress on key initiatives, providing regular updates to the CEO.
• Handle logistics and coordination for major events and high-level engagements.
• Manage inventory and ordering of office, cleaning, and kitchen supplies.
• Other duties as assigned.

Required skills:

• Meticulous attention to detail and accuracy.
• Strong organizational skills.
• Ability to manage schedules, prioritize tasks, and handle multiple responsibilities efficiently.
• Ability to adapt to changing priorities and work under pressure.
• Strong written and verbal communication skills.
• Strong problem-solving skills with ability to proactively prevent disruptions.
• Ability to build rapport with the local community and charity partners.
• Able to maintain a high degree of discretion and confidentiality.
• Proficient in Microsoft Office suite (Word, PowerPoint, Excel).
• Ability to see what needs to be done and have the independent drive to do it.

Success criteria:

• Flawless calendar management, including travel.
• Effective and timely communication with CEO and their contacts.
• Highly effective and accurate presentations.
• Every event is well planned and executed on time and within budget.
• Key initiatives and projects are completed on time, effectively, and accurately.

Qualifications:

• 5 years of experience as an executive assistant required.
• Be an outstanding person and teammate, elevating those around you.
• Align with our purpose, 8 character traits, and cornerstones.

About us

We are an employee-owned company and a proud part of the American building materials industry for nearly 60 years. We have a storied history of innovation, which many say is in our DNA. We agree. From product to brand, to sourcing to customer-centric solutions, we constantly ask the “what, why and how” questions that many are afraid to ask.

Our core brands of CAMO, PRO-FIT, and STINGER are the “asked for brands” in their respective segments and can be found at the finest names in the LBM, Roofing, Home Center, Distribution and STAFDA channels of the building industry and more recently, through our E-Commerce presence.

Our brand users are the hardworking folks who build things with their hands, and just like us, are business owners. They build our homes, our decks, install our roofs, and depend on our brands to support them in delivering a job well done.

Our company's reason for existing

Whether supporting our customers, suppliers, employee-owners, and their families or the communities in which we live and work, our purpose is simple; inspire whoever we engage with to help them become better. Better people, families, businesses, and ultimately leave better the communities in which we live. We get this is a moonshot reason for existing. Yet it is one we are committed to.

Our culture is characterized as

• Founded on Four Cornerstones, 8 character traits, and a simple operating philosophy of Serve • Better • Value • Fun.
• High standard, embraced by a dedicated team of employee-owners who enjoy the fruits of hard work while having a “bit of fun” along the way.
• Growth-minded, driving intentional investments in developing our people, our customers, and our communities.

So, if this is an assignment, culture, brands, and industry you desire to explore further, contact us. Your new adventure awaits.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative, Writing/Editing, and Public Relations

Industries

• Wholesale Building Materials and Construction

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

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