Gainor
Our client, a wonderful nonprofit organization, is seeking an Executive Assistant to join their team! This position is hybridwith 3 days a week in their beautiful office in Arlington, Virginia. Job Responsibilities
- Heavy calendar management (scheduling meetings, appointments, across different time zones, etc.)
- Handle scheduling conflicts and adjust calendar accordingly
- Prioritize appointments and meetings by understanding goals, needs, and preferences of the executive and business
- Set up and maintain automatic reminders and alerts to make sure nothing is missed or overlooked
- Handle requests for appointments, events, and media engagements
- Confirm appointments, reschedule as needed, make sure all parties have everything they need ahead of the meeting
- Coordinate logistics for events including hair, makeup, and wardrobe arrangements
- Travel management including booking flights, accommodations, and transportation
- Adapt to delays or changes in travel schedule
- Prepare itineraries and documentation needed to travel
- Request invoices, book conference rooms, resolve any building issues
- Answer main phone line, take messages, transfer to the correct department, distribute mail
- Perform other administrative duties
- Prepare spreadsheet and reports
- Assist with planning and execution of special projects
- Manage personal appointments and tasks
- Provide occasional familial support
- Perform other duties as assigned
- 3 to 5 years’ experience as an Executive Assistant with experience supporting senior leadership
- Proficient in Adobe Suite, Microsoft Office Suite, Slack, and Zoom
- Bachelor’s degree preferred
- Valid driver’s license and a car
- Exceptional written and verbal communication skills
- Strong organizational skills and ability to handle multiple tasks
- Ability to travel if needed
- Willingness to learn new skills as needed
- Ability to handle sensitive information and understand confidentiality