Visit Oklahoma City is hiring: Executive Assistant in Oklahoma City

Overview

The Executive Assistant supports the SVP of Government and Community Relations in a fast-paced nonprofit environment. This role provides executive administrative support, database management, and operational coordination to advance advocacy and policy initiatives. The ideal candidate is highly organized, detail-oriented, tech-savvy, with experience working with elected officials, streamlining processes, and delivering executive-level support.

Responsibilities

• Provide high-level administrative support to the SVP of Government Relations, including calendar management, meeting coordination, and travel arrangements.
• Prepare correspondence, reports, presentations, and meeting logistics/materials.
• Serve as a liaison between the SVP and internal/external stakeholders, ensuring timely communication and follow-up.
• Assist in preparing Board of Director and Executive Committee materials, including scheduling meetings and tracking action items.
• Ensure the Chamber website has updated/accurate information for the Advocacy and Policy webpages.
• Coordinate/prepare all correspondence, memos, reports, scheduling, meeting notices, and logistics/materials for meetings as assigned (including committee meetings, meetings with legislators/partners, Central Oklahoma Regional Advocacy Alliance and the Greater OKC Chamber PAC).
• Assist the Vice President and division staff with administrative duties including the preparation of the legislative guide, annual program of work and budgets, events, and meetings (including registration and invoicing), travel arrangements, payments of invoices and expense reports. Maintain the division’s calendar of appointments and meetings.
• Be proficient in all required technology applications utilized/required for the position including the membership software.
• Assist in responding to general inquiries from members and staff regarding general governmental or legislative questions.
• Other special assignments, as necessary.

Qualifications

• College degree preferred.
• Must be highly motivated, competent self-starter.
• Excellent written and oral communication skills.
• Excellent computer skills; above average attention to detail.
• Ability to manage multiple projects simultaneously; exceptional organizational skills.
• Prior administrative work with elected officials preferred.
• Must be able to travel independently. Reliable transportation and a valid driver’s license are required. High mobility is necessary.
• Professional demeanor and strong relationship-building skills.
• Experience with database management.
• Must have above-average communication skills.

Employment type

• Full-time

Seniority level

• Entry level