Disney Parks and Resorts is hiring: Executive Assistant in Lake Buena Vista

Overview

Job Summary: EXECUTIVE ASSISTANT - MAJOR EVENTS INTEGRATION TEAM

Role Location: Primary location will be Orlando, FL, but receptive to candidates in the Anaheim, CA area.

About the Role & Team: The Major Events Integration team (MEI) is responsible for developing, activating and amplifying comprehensive, cross-company plans to maximize the value of large-scale sports, entertainment, tourism and milestone events ranging from America's 250th anniversary to Super Bowl LXI, and many more. Focused on leveraging the full power of our company and its iconic brands and franchises to create exclusive "only Disney can" experiences for our consumers and fans, the MEI team serves as the integrator between our businesses, partners, and stakeholders - fostering deep collaboration, alchemy, and collaborative decision-making that ultimately drives far-reaching benefits for The Walt Disney Company. As an Executive Assistant, you will play a vital role in ensuring smooth day-to-day operations for the MEI team. You will manage busy calendars, as well as assist in preparing executive reviews and meetings with top executives across the company and community. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced, collaborative environment.

If you’re passionate about sports, entertainment, and tourism events, energized by cross-functional teamwork, and excited to support activations efforts across The Walt Disney Company, this could be the perfect opportunity!

You will report to two Directors, Major Events Commercialization. This is a Full-Time role.

What You Will Do

• This position will support 2 executives and their direct reports within the newly established Walt Disney Company Major Events Integration team. Every day in this role is different!
• Interface directly with other senior executives and executive support professionals across TWDC and the community - your ability to work well with people on all levels is critical.
• Thoughtfully manage complex calendars to align critical interfaces with internal and external stakeholders and across multiple times zones (ensuring consideration of regional working hours) while maximizing the Executive's time through strategic and proactive calendar management and support.
• Prepare professional materials, including presentation decks and various reports.
• Schedule and attend in person and/or virtual meetings to provide administrative and basic technical support, including taking notes and following up on action items.
• Leverage technology tools to support communication efficiency.
• Work closely with the Executives on activities, projects, meetings, event planning and office logistics.
• Book domestic and global travel, build travel itineraries, and manage travel & entertainment expenses for your executives and their teams.
• Manage building access, conference room, and drop-in office needs as your executives meet with partners across various Disney locations/buildings.
• Order supplies and equipment along with other office management duties.
• Coordinate onboarding/offboarding of team members.
• Exercise good judgement and discretion while maintaining confidentiality of information and documents.
• Proactively resolve problems and pitch in to help.

Required Qualifications & Skills

• 3 years minimum experience providing administrative support to TWDC executive leadership (or comparable experience)
• Strong proficiency with Microsoft Outlook, Word, Excel, and especially PowerPoint, with an emphasis on creating executive-ready business decks that demonstrate visual clarity, clean layout, and concise summarization
• Professional and highly discreet while maintaining absolute confidentiality
• Effective communication skills, including diplomatic and professional handling of telephone and email communications
• Ability to deal with constantly shifting priorities, deadlines and directives
• Proactive, resourceful, flexible, and responsible
• Excellent organizational skills and attention to detail
• Flexibility to work overtime in urgent situations (as needed)

Preferred Qualifications

• External experience with marketing, advertising, and/or government agencies
• Experience with SAP, Keynote, Concur, and Coupa

Education

A bachelor’s degree or equivalent experience

About Disney Experiences

Disney Experiences brings the magic of Disney stories and franchises to life through theme parks, resorts, cruise ships, unique vacation experiences, products and more around the world. Disney shines in the travel industry with six resort destinations in the United States, Europe and Asia; a top-rated cruise line; a popular vacation ownership program; and an award-winning guided family adventure business. Plus, Disney's global consumer products operations include the world's leading licensing business; the world's largest children's publishing brands; one of the world's largest licensors of games across all platforms; and Disney store locations around the world and on the web.

About The Walt Disney Company

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Disney Parks, Experiences and Products, , which is part of a business we call Disney Experiences.

Disney Parks, Experiences and Products, is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.