Southeastern Michigan Health Association (SEMHA) is hiring: Assistant, Executive

Description

LOCATION: Wayne County Healthy Communities - Hamtramck 48212

POSITION SUMMARY: The Executive Assistant (EA) to the CEO provides high-level administrative support to ensure the efficient operation of the executive office. This role is critical in managing schedules, coordinating meetings, preparing reports, and serving as a liaison between the CEO, leadership team, board of directors, and external stakeholders. The EA must exercise discretion, confidentiality, and professionalism while handling sensitive information and supporting the strategic goals of the organization.

Responsibilities

• Administrative Support: Manage the CEO’s calendar, scheduling appointments, meetings, and travel arrangements. Screen calls, emails, and requests, ensuring appropriate follow-up and delegation. Prepare and edit correspondence, presentations, reports, and other documents. Maintain organized filing systems, including confidential records and board materials.
• Board & Leadership Coordination: Assist in planning & coordinating board meetings, including agenda preparation, minutes recording, and distribution of materials. Ensure board members and leadership team receive timely updates and communications. Support the CEO in managing board governance responsibilities and compliance with bylaws.
• Meeting & Event Coordination: Schedule and coordinate executive leadership meetings, ensuring agenda preparation and timely follow-ups. Organize company events, strategic retreats, and community engagements. Record and distribute meeting minutes, track action items, and follow up as needed.
• Project Management & Strategic Support: Assist with special projects, research, and strategic initiatives as assigned by the CEO. Track progress on organizational goals and provide updates to leadership. Support grant management and compliance tracking, as needed.
• Communication & Liaison Role: Serve as a key point of contact between the CEO and internal/external stakeholders, ensuring clear & effective communication. Draft executive-level correspondence and maintain a professional image of the CEO’s office. Coordinate relationships with key partners, funders, and regulatory agencies.
• Office & Financial Support: Process expense reports, invoices, and reimbursements for the CEO’s office. Manage executive office supplies and budget. Handle confidential and time-sensitive information with discretion.

Qualifications

• Preferred: Experience working in a Federally Qualified Health Center (FQHC) or healthcare setting.
• Familiarity with board governance and nonprofit administration.
• Knowledge of healthcare regulations, compliance, and grant reporting.

Work Environment & Expectations

• Hybrid work schedule may be available based on CEO and organizational needs.
• Occasional evening and weekend hours for board meetings and events.
• Ability to travel locally for meetings and conferences.

Education & Experience

• Bachelor’s degree in Business Administration, Healthcare Administration, or a related field preferred. Equivalent experience may be considered.
• Minimum of 5 years of executive-level administrative support, preferably in a healthcare or nonprofit setting.

Salary & Employment Details

• Salary: $27.00 hourly
• Employment Type: Part-Time without benefits
• Classification: Non-Exempt
• Work Schedule: Hybrid
• Application Deadline: October 24, 2025

Please contact SEMHA HR Department at (313) 873-6500 if you need assistance to upload resume, cover letter, and/or make application online. Applicants must be presently authorized to work in the United States on a full-time basis. E.O.E.

• SEMHA is an equal opportunity employer that provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the SEMHA Human Resources Department.
• SEMHA positions are grant funded and are contingent upon the continued support of the funding throughout the duration of the assignment.