Starr Companies is hiring: Executive Assistant in New York

Executive Assistant page is loaded## Executive Assistantlocations: 399 Park Avenue-New York, NYtime type: Full timeposted on: Posted Todayjob requisition id: JR3612*Starr Insurance Companies is a leading insurance and investment organization, providing commercial property and casualty insurance, including travel and accident coverage, to almost every imaginable business and industry in virtually every part of the world. Cornelius Vander Starr established his first insurance company in Shanghai, China in 1919. Today, we are one of the world’s fastest growing insurance organizations, capable of writing in 128 countries on 6 continents.*Job Duties:* Provide comprehensive administrative support to the Global Head of Property Insurance* Serve as gatekeeper; screen, prioritize, and respond to incoming correspondence, maintaining confidentiality* Maintain organization of broader authorities for the Global Head of Property Insurance* Manage heavy calendars; schedule internal meetings, appointments, board meetings, conference calls and corporate events* Coordinate domestic travel for business; travel and expenses* Maintain communication with direct reports* Compose, edit, and distribute internal and external communications on behalf of Executives* Run weekly, monthly, and quarterly holdings reports for CIO staff meetings* Review and track Human Resources hiring requisitions, offer letters, and other documents for new hires* Collaborate with direct reports to ensure department organization* Manage sensitive matters and information with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.* Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.* Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.* Ability to function well in a high-paced environment; performs additional duties as assigned by executives.* Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with including quarterly board meetings and executive committee meeting* Manage the Executive's contacts* Be responsive to emails/texts/phone calls, with contact outside normal business hours* Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.* Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.* Organize all the e-files that go through the Global Head of Property Insurance (i.e. authorities, bulletins, notices, legal agreements, settlements, filings)* Position calls for the use of a variety of Investment Manager Proprietary systems* Assist direct reports as needed* Organizational skills are paramount to this roleStarr is an equal opportunity employer, which means we'll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and we're committed to creating an inclusive environment for all employees. We offer first class training and development opportunities to all employees. Our aim is to grow our own talent and bring out the best in people. #J-18808-Ljbffr