Executive Assistant Job at Aveanna Healthcare in Atlanta

Overview

The Executive Assistant provides direct support to certain C-Suite executives on all administrative matters. In addition, as a member of the corporate administrative team, this role collaborates with members of the team and corporate leaders to provide critical support for all organizational functions and events.

Responsibilities

• Provide direct support to the designated C-Suite executives on all administrative matters, including managing travel and expenses.
• Schedule, launch, and facilitate division-wide and company-wide meetings, calls, and presentations.
• Conduct internet research as required for new projects.
• Assist with the preparation of Board materials.
• Organize and manage the logistics and materials for meetings, including agendas, invitations, and meeting room supplies.
• Maintain day-to-day and vacation calendars for executives and update as needed.
• Book travel and coordinate interview logistics for leadership candidates virtually or in person.
• Assist with the planning, organization, and implementation of conferences or other events.
• Organize and manage the logistics for the New Directors Orientation as needed.
• Manage activities associated with corporate functions, appreciation and recognition events (birthdays, anniversaries, retirement parties, holiday season); includes working with vendors such as hotels, transportation, event managers, etc.
• Assist with onboarding of new team members, including orientation scheduling and ordering badges, key fobs, and business cards.
• Prepare and ship packages.
• Order office supplies and coordinate with facilities as needed for any other supplies.
• Troubleshoot office equipment issues and coordinate with IT as needed.
• Coordinate visitors to the office and appropriate meeting spaces.
• Schedule office maintenance / cleaning with building management.
• Order, set up, and breakdown catered breakfasts and lunches for Platinum Tower executive meetings.
• Organize conference rooms and the break room before and after meetings.
• Set up executives with Zoom, RingCentral, or Teams meetings as needed.
• Support other members of the Executive Team on an as-needed basis on administrative matters, including scheduling travel, completing expense reports, scheduling meetings, and special projects.
• Order flowers, gifts, organize lunches, etc., at the request of department heads or other executives.

Requirements

• Bachelor's Degree in any field.
• Demonstrates exceptional listening skills, discretion, and judgment.
• Ability to collaborate with a strong commitment to teamwork, effectively communicating and cooperating with team members to support organizational needs.
• Ability to manage multiple tasks and projects in a dynamic environment.
• Possesses excellent organizational skills, creativity, and attention to detail.
• Communicates effectively in written form and verbally with all levels of staff.
• Possesses ability to anticipate needs and stay one step ahead of changing priorities, acting proactively and independently.
• Ability to research, analyze, and summarize information.
• Demonstrates strong competency with all Microsoft Office applications.