TieTalent is hiring: Executive Assistant in Laguna Beach

Overview

The Center for Industrial Progress looking for an outstanding Executive Assistant to work on-site at our beautiful Laguna Beach office (hybrid or remote options available).

The ideal candidate will be highly detail-oriented and highly resourceful, including technologically competent.

About the company: CIP is a for-profit energy think tank seeking to bring about a new industrial revolution. CIP was founded in 2011 by philosopher and energy expert Alex Epstein to provide a positive, principled alternative to the green movement. Today, CIP is a world-leading source of pro-freedom energy policies and messaging for elected officials, influencers, and the general public. To learn more about CIP and what we stand for, check out our newsletter.

The Founder and President of CIP is Alex Epstein, the author of The Moral Case for Fossil Fuels and Fossil Future. To learn more about Alex, check out his X.

Role and responsibilities

Our baseline need is for a stellar Executive Assistant to handle core EA responsibilities for the President, the Chief of Staff, and the company as a whole. Because we are a small, non-hierarchical team where the best ideas win, there is significant opportunity to grow in this role. Depending on strengths and interests, you could take on additional responsibilities in areas like sales, social media, design, and beyond.

Schedule: 40-50 hours per week. Mon-Fri 8am-5:30pm, plus occasional evening or weekend hours.

• Processing clients’ email and DMs and responding to messages on clients’ behalf.
• Managing clients’ calendars, booking appointments, and navigating scheduling challenges.
• Managing and maintaining various databases and spreadsheets (Airtable, Google Sheets, HubSpot).
• Creating PowerPoint presentations according to detailed instructions.
• Researching and booking flights, accommodations, ground transportation, reservations, etc., often with important context and strict preferences from client.
• Basic technical support for the client and company: e.g., running virus removal software, setting up email forwarding, buying/cancelling subscriptions, etc.
• Simple video editing and posting to various channels.
• Proofreading copy.
• Researching personal projects/products for the client and presenting in an organized way (e.g., researching new home appliances, furniture, recreational activities while traveling).

You will report to the Chief of Staff.

Requirements

• Very high attention to detail: e.g., cannot miss errors like typos, typography, spacing, alignment, timezones, etc.
• Ability to follow precise instructions exactly.
• Strong organizational skills with a reliable task management system.
• Solid computer skills and the ability to learn and use new internet programs and apps quickly.
• Resourcefulness and the drive to use a wide range of technological tools to solve problems.
• Direct communication style.
• Eagerness to receive and learn from clear, direct feedback.
• An orientation toward AI as a productivity multiplier, with awareness of its potential for errors and need for human checkers.

Benefits

• Salary range: 100-150K depending on abilities and experience.
• Health and dental insurance.
• Flexible paid time off.
• A beautiful oceanside working environment.
• Option to work a hybrid or remote schedule (to be discussed).

Job details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Technology, Information and Internet

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