HighKey Agency is hiring: Executive Assistant in Farmington Hills

About The Role

We’re hiring a highly organized, proactive, and sharp Executive Assistant to support our Chief Strategy Officer at HighKey, a fast-scaling social media consulting company that works with top-tier aesthetic and wellness clinics across North America.

You’ll begin with part-time hours (20/week) but must be available during standard U.S. business hours (9 AM–5 PM CST), as this role is expected to evolve into a full-time strategic support position within the next 90 days.

This isn’t your typical VA gig; this is a high-velocity executive support role designed for someone who can manage dynamic calendars, streamline communication, follow up with high-level contacts, and bring order to chaos.

Responsibilities

• Calendar & Scheduling: Own and manage the CSO’s weekly calendar; coordinate meetings, internal calls, travel, and high-priority events; ensure no double-bookings or conflicts.
• Communication Management: Draft and send follow-ups, internal updates, and client comms; respond to time-sensitive emails; maintain professional contact with partners, clients, and team leads; communicate via phone and email as needed.
• Internal Coordination: Track tasks, client deliverables, and follow-ups using Basecamp; stay on top of key projects and ensure nothing slips through the cracks; assist with notes, call agendas, and logging action items.
• Account & Client Support: Help coordinate new client onboarding; manage documentation and workflows for new business; ensure accurate handoff and communication with internal teams.

You’re a Fit If You…

• Are obsessively detail-oriented and process-driven
• Have strong written and verbal communication skills
• Thrive in fast-paced, entrepreneurial environments
• Have experience supporting C-level executives
• Are tech-savvy and can learn tools quickly (Google Workspace, Basecamp, etc.)
• Can handle sensitive information with discretion
• Want to grow with a company that’s scaling fast and doing meaningful work

Bonus Points If You Have Experience With

• Supporting leaders in digital marketing, agency, or coaching spaces
• Coordinating remote teams and fast-moving projects
• CRM tools and project management systems

Tools We Use

• Google Meet
• Google Calendar
• Gmail
• Google Drive
• Basecamp
• Loom

Seniority level

• Mid-Senior level

Employment type

• Part-time

Job function

• Administrative

Industries

• Public Relations and Communications Services