Executive Assistant Job at David Zwirner Gallery in New York

Overview

David Zwirner is seeking an Operations Assistant to assist both our Partner/Chief Operations Officer and Chief Digital Officer. Qualified candidates should be highly organized, responsible, and motivated, with an interest in gaining experience in the day-to-day function of a professional office environment.

Executive Assistant

Salary: $60k-65k annual, paid hourly; overtime eligible

Responsibilities

• General administrative support for both the COO and CDO, including management of the daily task and call list; arranging travel, submitting expenses, scheduling both internal and external meetings, and meeting preparation.
• Support CDO rolling out new tools, staff trainings, team meetings, events and expenses for both business areas.
• Provide general administrative support, as needed, for other members of the Operations team.
• Submit invoices approved by the COO and CDO, and ensure prompt payment with the Gallery’s finance team.
• Effectively communicate and coordinate with internal cross-functional teams.
• Additional tasks and projects as requested.

Desired Skills

• Excellent verbal and written communication skills to interact effectively with staff at all levels, and vendors.
• Positive energy, willingness to learn and a proactive “can do” attitude.
• Thorough and detail-oriented with the ability to pivot quickly.
• Strong knowledge of contemporary art and an acumen for technology.
• Proficiency with the G Suite toolset - Gmail, Docs, Drive, Calendar
• Experience with project or team collaboration tools such as Notion, Jira, and Slack
• Independence and speed: ability to multitask and prioritize

What you’ll need to have

• BA degree or equivalent (design/art/technology focus preferred) or related experience
• At least two years related experience or the equivalent
• Focus, reliability, and an interest in art
• BA in Art History, Art Business or similar is a plus

Must be able to work with team members at all levels, and requires 5 days/week on site.

What you will love about David Zwirner (benefits)

• Premier Access- to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
• Staff-driven projects and fundraising initiatives, including David Zwirner's ongoing commitment to sustainability.
• Benefits! Flexible workplace and commuter benefits, corporate memberships to museums (including the Whitney, New Museum, MOMA, and others), Summer Fridays, generous PTO and leave, Family Medical/Dental/Vision benefits, and a 401K plan with employer contributions.

David Zwirner is an Equal Opportunity Employer. The Gallery is committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.