The University of New Mexico is hiring: Executive Assistant in Albuquerque

Overview

The Executive Assistant to the Vice President (EA-VP) is an integral member of the core leadership team, supporting the Vice President’s engagements across Health Sciences, University, communities, and external stakeholders. This role requires strategic coordination, proactive problem-solving, and high-level communication to help advance key initiatives and ensure smooth VP operations, including scheduling, meeting preparation, and follow-up materials.

The EA-VP serves as the primary point of contact for internal and external constituencies directed to the VP, independently prioritizing inquiries, determining appropriate actions, and ensuring timely responses. The role also manages the VP’s daily operations, triaging and responding to correspondence, coordinating complex calendars, travel, and special projects to align with institutional priorities. Flexibility for evening and weekend engagements is required.

Key Responsibilities

• Provides executive leadership support by managing daily operational workflow.
• Serves as the primary liaison between the VP, internal and external stakeholders, the University, and HSC administration.
• Demonstrates flexibility to work non-traditional hours as needed.
• Prioritizes the VP’s daily workflow, drafts high-level correspondence, and flags urgent matters.
• Oversees the VP’s schedule with complex calendar coordination, travel arrangements, and strategic engagements.
• Proactively ensures the VP is well-prepared for meetings with briefings, background materials, talking points, and related materials.
• Designs and implements procedures and systems to enhance operational workflow and office efficiency.
• Handles sensitive and confidential matters with discretion.

Project & Initiative Management

• Oversees and coordinates short- and long-term projects across UNM HSC, stakeholders, and collaborators.
• Develops, tracks, compiles, and analyzes data related to VP initiatives, producing reports and presentations for leadership and partners.
• Manages a portfolio of programs and projects with institutional, community, and national/international impact.
• Supports the development and execution of strategic initiatives that advance the VP’s goals and the institutional mission.

Stakeholder & Community Engagement

• Represents the VP in meetings, committees, and external events as needed.
• Establishes and maintains clear communication channels to promote collaboration with a broad range of stakeholders.
• Maintains collaborative relationships across academic and community domains with strategic communication and reporting.
• Drafts and edits high-quality reports, presentations, and correspondence for internal and external audiences.
• Develops and maintains organized systems for data, information, and records related to the VP’s initiatives.
• Researches and compiles briefing materials to support public addresses and strategic decision-making.

Other Duties as Assigned

Provides flexible and adaptive support as required.

See the Position Description for additional information.

Qualifications

Minimum Qualifications: High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional related experience. Education completed from an accredited institution may be substituted for experience on a year-for-year basis.

Preferred Qualifications: Bachelor’s degree (preferred); experience in higher education, healthcare, or a complex institutional environment; two to five years of executive-level administrative experience focused on email management, calendar coordination, project oversight, and stakeholder engagement.
Key Skills & Competencies: expertise in daily operational workflow and readiness; calendar management and high-volume correspondence; exceptional written and verbal communication; strong organizational and project management abilities; strategic thinking and problem-solving; discretion with confidential matters; proficiency in data management, reporting, and presentation tools.

Additional Details

• Campus: Health Sciences Center (HSC) - Albuquerque, NM
• Department: Vice Chancellor for Diversity (296A)
• Employment Type: Staff
• Staff Type: Term - Full-Time
• Term End Date: 06/30/2026
• Status: Exempt
• Pay: Monthly: $4,236.27 - $5,950.53
• Benefits Eligible: This is a benefits-eligible position with medical, dental, vision, life insurance, and educational benefits; see Benefits homepage for more information.
• ERB Statement: Eligible employees may have mandatory retirement contributions; see Benefits Eligibility at a Glance.
• Background Check Required: Yes
• For Best Consideration Date: 10/10/2025
• Eligible for Remote Work: Yes
• Remote Work Statement: This position is eligible for a Hybrid schedule.

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If viewing this job advertisement on a third-party site, please visit UNMJobs to submit an application. Upload a resume detailing experience and include a cover letter and references.

EEO/Compliance: The University of New Mexico is an Equal Opportunity Employer; we are committed to a diverse workforce. Regular staff positions require a pre-employment background check.