Executive Assistant Job at Cincinnati Children's in Cincinnati

Overview

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Responsibilities

• Coordination- Coordinate work, schedules, activities, information, and processes. Function as a team lead and may provide input into evaluations. May direct the work of others and delegate tasks. Support complex projects and processes from concept through completion that have organizational impact and/or external constituents. Establish and implement reporting systems. Establish office procedures and initiates development of related policies and practices. Manage e-mail correspondence and establishes priority. Independently identify resources and practical processes for completing projects; make recommendations to appropriate personnel. Schedule travel including multiple individuals and locations taking into account budget, travel preferences and time constraints. Schedules and coordinates conferences, meetings and interviews using judgment about time management.
• Communication- Develop and maintain efficient internal communication processes to support the activities of the department/division. Communicate effectively with executive level personnel. Participate as department representative at meetings, relay relevant information, and provide necessary follow up. Act as a liaison with external organizations and leaders. Represent the department/program head as an agent to handle procedural issues, take action, and communicate results back to the appropriate person. Diffuse crises or critical situations in the absence of manager. Act as a gatekeeper, directing people appropriately, deciding upon priority of requests/situations, and escalating as needed to responsible manager. Take ownership of issues and concerns communicated to the department/program and provide follow-up to bring issues to conclusion. Ensure important operational information regarding the division/program is communicated to appropriate staff. Speak in public as a representative of the department.
• Technology- Use software applications to create and edit workbooks, documents, and presentations. Understand the functions of software used in the department and use this knowledge to organize information. Produce queries from databases and review data to look for variances.
• Preparation- Take and prepare minutes, reviews, and distribute independently. Prepare board packets. Research data and compile reports. Compose and edit documents such as newsletters and proposals.
• Equipment- Set up, operate, and maintain office equipment.

Details

• Location: College Hill Campus
• Schedule: Full time, Day shift
• Department: College Hill Psychiatry Admin
• Employee Status: Regular
• FTE: 1
• Weekly Hours: 40

Qualifications

• High school diploma or equivalent
• 3+ years of work experience in a related job discipline

Compensation & Benefits

• Expected Starting Pay Range
• Annualized pay may vary based on FTE status $23.90 - $29.88
• Medical coverage starting day one of employment
• Competitive retirement plans
• Tuition reimbursement for continuing education
• Employee discount programs and various differential/pay options for qualified positions
• Relocation assistance available for qualified positions

About Us & EEO

At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and families and in advancing science and discovery. Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. EEO/Veteran/Disability

Legal

Comprehensive Job Description Provided Upon Request. Cincinnati Children’s embraces innovation and supports responsible use of artificial intelligence to improve outcomes and future opportunities.