Executive Assistant Job at Phase2 Technology in Washington

Overview

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.

The Opportunity

We are seeking an Executive Assistant to join our Firm. This position will be based in our Washington, D.C. office. The Executive Assistant provides assistance to, and manages resources for, partners, counsels, associates and staff attorneys. Please note that the Firm will not sponsor applicants for work visas for this position.

Responsibilities

• Handle standard administrative functions including answering, screening and placing phone calls; opening and routing mail as directed; maintaining files, records, attorney calendars and time records; preparing attorney expense reports, travel arrangements.
• Proxy into attorney's e-mail (if permission is granted) to process new messages, maintain organized e-mail folders and keep attorney apprised of priorities.
• Assist in promoting business development through entry of activities, maintenance of contacts and assembling of mailing lists in InterAction.
• Handle all aspects of document preparation, processing and completion, working directly with attorney and clients.
• Work in tandem with Client Accounting to ensure up-to-date and accurate client billing.
• Assist with attorney personal work when required.
• Seek ways of being responsive to clients in a manner that demonstrates the ability to provide superior client service, in small and large ways.
• Delegate work to other departments as necessary, coordinating the completion of delegated work and verifying its accuracy.
• Ensure proper functioning of all software and hardware being used by attorney, in consultation with technology business services professionals.
• Perform responsibilities of other support services when needed, including but not limited to printing, scanning, duplicating, quality control, faxing and hand-delivering packages.
• Demonstrate effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manage Firm resources responsibly.
• Maintain regular and reliable physical presence to work as part of a team, meet with clients, use on-site equipment, etc.
• Comply with and understand Firm operation, policies and procedures.
• Perform frequent physical exertion including: sitting, repetitive use of both hands, lifting and carrying up to 10 pounds.
• Perform other related duties as assigned.

Qualifications

• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Strong customer service skills
• Ability to problem-solve and take on new approaches
• Ability to complete jobs in a timely manner and meet deadlines
• Ability to handle multiple projects and shifting priorities
• Ability to organize and prioritize work
• Ability to sit at work station for extended periods of time and relocate work station as needed
• Demonstrates close attention to detail
• Demonstrated proficiency and strong working knowledge of relevant Firm computer software programs (including Word, Outlook, Excel, and PowerPoint), with the ability to learn new software and operating systems
• Ability to handle sensitive matters and maintain confidentiality
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education & Experience

• High school diploma or equivalent
• Minimum of five years of administrative experience

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law

In accordance with the Transparency in Coverage Rule, all machine-readable files are available here: Transparency in Coverage

Applicants who require an accommodation during the application process should contact Lara Bell at (212) 735-2794.