Executive Assistant Job at Indiana University in South Bend

Overview

Join to apply for the Executive Assistant role at Indiana University.

IU South Bend Campus • South Bend, Indiana

Salary: $45,000 - $48,500 annually

Responsibilities

• Chancellor (SB-CHAN-IUSBA) – Schedules room reservations and on-site room preparation, catering, reminders, parking arrangements, and preparation of agendas and materials.
• Chancellor–related financial management – Manages purchases and financial reports for the Chancellor's Office accounts.

• General Responsibilities – Conserve the executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.
• Maintain the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Greet and assist guests and callers; answer inquiries or direct them as appropriate.
• Maintain confidentiality to protect administrative operations.
• Prepare administrative information and reports by collecting, analyzing, and summarizing data and trends.

Education / Work Experience

• High school diploma or equivalent (such as HSED or GED) plus 7 years of experience in an administrative support role; OR
• Associate's degree plus 4 years of experience in an administrative support role; OR
• Bachelor's degree plus 2 years of experience in an administrative support role

Skills

• Ability to simultaneously handle multiple priorities
• Strong verbal communication and listening skills
• Demonstrated ability to maintain confidential information
• Strong tact and diplomacy skills

• Professionalism and judgement skills
• Highly organized with attention to detail

Work Environment & Benefits

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Application & Employment Details

Posting may close at 11:59 pm EST on the advertised Close Date. It may be closed at any time at the University’s discretion, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

This posting is for a full-time, nonexempt position in the Administrative Support job family within Higher Education. Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See IU Notice of Non-Discrimination for details.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

For support, contact IU Public Safety at iups@iu.edu or by visiting IUPD.

Seniority level: Not Applicable

Employment type: Full-time

Job function: Administrative

Industries: Higher Education

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