Overview
Business Coordinator — Location: Allen Park, MI 48101 | Schedule: 100% Onsite | Pay Rate: Up to $31/hour, depending on experience
Position Summary: Our Tier 1 Automotive client is seeking a highly experienced, proactive, and exceptionally organized Business Coordinator to provide comprehensive administrative support to the Global Director of Service Engineering and Operations (SE&O) for their company. This role is critical in ensuring the Director’s effectiveness by managing a complex schedule, coordinating high-impact events, and handling sensitive information with discretion. The Business Coordinator will also collaborate with the SE&O Business Office on strategic initiatives and operational support.
Key Responsibilities
- Calendar Management: Manage a demanding and dynamic calendar across multiple time zones, coordinate meetings, resolve scheduling conflicts, and ensure optimal time utilization.
- Meeting & Event Coordination: Organize internal and external meetings, prepare agendas and materials, ensure tech readiness, and manage logistics for events ranging from small offsites to large-scale Town Halls.
- Communication Management: Serve as the primary point of contact for the Director, screen and prioritize communications, and liaise with internal teams, dealers, and external stakeholders.
- Travel & Expense Management: Coordinate complex domestic and international travel, prepare detailed itineraries, manage last-minute changes, and process expense reports in compliance with company policies.
- Relationship Building: Foster strong working relationships with executive assistants, leadership, and external contacts to ensure seamless communication and operations.
- Project Support: Assist with light project coordination, track action items, and support initiatives aligned with the Director’s priorities and SE&O Business Office goals.
- Office Operations: Manage administrative tasks including supply ordering, facilities coordination, and maintaining a professional and efficient executive environment.
- Event Logistics: Support SE&O Business Office in planning and executing onsite/offsite meetings and Town Halls, including catering and venue arrangements.
- Confidentiality & Discretion: Handle all communications and materials with the highest level of confidentiality and professionalism.
Required Skills & Qualifications
Education:
- High School Diploma or GED required
- Bachelor’s Degree in Business Administration, Communications, or related field preferred
Experience:
- Minimum of 7+ years of executive-level administrative support in a large, global organization
- Experience supporting a global executive is highly desirable
Technical Skills:
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong experience with Microsoft Teams and SharePoint
- Familiarity with collaboration and scheduling tools
Soft Skills:
- Exceptional organizational and time management skills
- Strong written and verbal communication
- High level of discretion and professionalism
- Ability to work independently and manage multiple priorities
- Excellent problem-solving and interpersonal skills
- Flexibility to support early mornings, evenings, or weekends as needed