Executive Assistant Job at Inspire Brands, Inc. in Atlanta

• Manage complex calendars for multiple leaders, including scheduling internal and external meetings across time zones

• Coordinate domestic and international travel arrangements, ensuring compliance with travel policies

• Prepare and submit expense reports in a timely and accurate manner using Concur (or similar platform)

Meeting & Event Coordination

• Own the planning and execution of meetings ranging from small team sessions to 3–5 large-scale, cross-functional meetings annually

• Manage logistics such as agenda development, scheduling, venue coordination, catering, and communications

• Provide technical and on-site support, including A/V setup (Zoom, Microsoft Teams, conference room systems), presentation readiness, and troubleshooting

• Adapt to schedule changes and manage attendee communications accordingly

Team Engagement & Culture

• Coordinate department-wide activities, celebrations, and offsites to foster team morale and cohesion

• Support internal communications and drive participation in culture-building initiatives

Invoice & Budget Support

• Process and track vendor invoices and maintain basic budget tracking for department expenses

• Collaborate with Finance and Procurement teams as needed

Document & Presentation Preparation

• Provide ad-hoc support for the creation, editing, and organization of PowerPoint presentations and Excel spreadsheets

• Maintain shared drives and document repositories to ensure content is up to date and easy to access

Stakeholder Coordination

• Manage Agency Representative meetings including call scheduling, agenda prep, and ongoing coordination with both internal teams and external agency partners

• Serve as a primary point of contact for meeting follow-up and action items

• 5 years’ experience in administrative role

• Experience supporting multiple individuals, calendars, and reports

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word) and virtual collaboration tools (Zoom, Microsoft Teams, WebEx)

• Experience with calendar and travel management tools (e.g., Outlook, Concur)

• Strong attention to detail, organizational skills, and ability to manage multiple priorities simultaneously

• Excellent verbal and written communication skills

• Demonstrated ability to maintain confidentiality and professionalism in all interactions

• Self-starter with the ability to manage tasks independently

• Manage complex calendars for multiple leaders, including scheduling internal and external meetings across time zones

• Coordinate domestic and international travel arrangements, ensuring compliance with travel policies

• Prepare and submit expense reports in a timely and accurate manner using Concur (or similar platform)

Meeting & Event Coordination

• Own the planning and execution of meetings ranging from small team sessions to 3–5 large-scale, cross-functional meetings annually

• Manage logistics such as agenda development, scheduling, venue coordination, catering, and communications

• Provide technical and on-site support, including A/V setup (Zoom, Microsoft Teams, conference room systems), presentation readiness, and troubleshooting

• Adapt to schedule changes and manage attendee communications accordingly

Team Engagement & Culture

• Coordinate department-wide activities, celebrations, and offsites to foster team morale and cohesion

• Support internal communications and drive participation in culture-building initiatives

Invoice & Budget Support

• Process and track vendor invoices and maintain basic budget tracking for department expenses

• Collaborate with Finance and Procurement teams as needed

Document & Presentation Preparation

• Provide ad-hoc support for the creation, editing, and organization of PowerPoint presentations and Excel spreadsheets

• Maintain shared drives and document repositories to ensure content is up to date and easy to access

Stakeholder Coordination

• Manage Agency Representative meetings including call scheduling, agenda prep, and ongoing coordination with both internal teams and external agency partners

• Serve as a primary point of contact for meeting follow-up and action items

• 5 years’ experience in administrative role

• Experience supporting multiple individuals, calendars, and reports

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word) and virtual collaboration tools (Zoom, Microsoft Teams, WebEx)

• Experience with calendar and travel management tools (e.g., Outlook, Concur)

• Strong attention to detail, organizational skills, and ability to manage multiple priorities simultaneously

• Excellent verbal and written communication skills

• Demonstrated ability to maintain confidentiality and professionalism in all interactions

• Self-starter with the ability to manage tasks independently