Thermo Fisher Scientific is hiring: Executive Assistant in Sunnyvale

Be among the first 25 applicants

Work Schedule
Standard (Mon-Fri)

Environmental Conditions
Office

Duties and Responsibilities

• Function as the primary interface for the Vice President, Sales, Americas, CMD & the Vice President, Global Marketing, CMD. May also provide support to other members of the leadership team as needed. Interface professionally with other key leaders, customers, and employees.
• Lead and maintain multiple executive calendars, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning as needed.
• Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls and respond to urgent inquiries from the group and division level leadership, corporate office, global sites, and internal/external customers over multiple time zones.
• Coordinate complex and multi-leg travel (accommodations, local transportation and passport/visa requirements). Proactively anticipate potential travel issues and handle accordingly.
• Process and track expenses in a timely manner for the executives.
• Provide exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.
• Schedule and coordinate complex meetings, including attendee communications, venue management/coordination, audio/video set-up and management as needed, catering and program material preparation.
• Provide overall data management. Solicit needed data from multiple sources, organize and compile in formats to facilitate analysis and presentation. Establish, update and maintain files, inventories, records, etc., as vital, including paper, electronic and other platforms as needed.
• Track and drive completion of key deliverables, proactively following up on outstanding items as needed.
• Provide innovative, creative and time-tested methods and procedures for fostering continuing improvement to practices or processes.
• Uphold the strictest confidentiality on information gleamed as part of responsibilities. Handle highly confidential information and documents with discretion and confidentiality.
• Collaborate and get results in a complex global organization during times of change, evolution, and transformation. Demonstrate an adaptive and flexible work style shown to be effective across varied clients, senior level leaders and front line team members that are geographically dispersed.
• Complete projects, special assignments, other tasks and duties as assigned.

Experience, Knowledge And Skills

• 10+ years of administrative experience, preferably in a fast-paced environment supporting senior executives.
• Demonstrated ability to handle confidential and sensitive information with discretion and good judgment.
• Experience working independently and within a team to identify, analyze, and solve problems with creative and successful solutions; proactive in identifying issues and solutions.
• Proven ability to build strong organizational relationships and foster teamwork.
• Positive “can-do” attitude and ability to work within a team.
• Exceptional written and verbal communication skills; professional, authentic, approachable, and diplomatic in nature. Able to engage effectively with diverse levels within and outside the organization at a senior level.
• Expertise in Microsoft Office products (Word, Excel, PowerPoint, Outlook, Teams); willingness to learn company-specific tools; comfortable presenting in PowerPoint and manipulating Excel pivot tables and formulas.
• Ability to thrive in environments with multiple simultaneous demands; strong prioritization skills.
• Accuracy in all functions; ability to meet deadlines and handle after-hours work if needed.

Thermo Fisher Scientific is a world-class organization that values diversity and offers competitive remuneration, an annual incentive plan bonus, healthcare, and a range of employee benefits. Join our team and embark on a rewarding career with endless opportunities for growth and development.

Compensation And Benefits

The hourly pay range estimated for this position based in California is $35.00–$47.00.

This position may be eligible for a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs
• Employee assistance and family support programs, including commuter benefits and tuition reimbursement
• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards