Executive Personal Assistant Job at Career Group in San Francisco

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$165,000.00/yr - $175,000.00/yr

A prominent executive at a well-respected venture capital firm is seeking an experienced Executive Personal Assistant to provide exceptional one-on-one support for both business and personal needs. This individual will manage a demanding schedule, handle global travel logistics, coordinate events, oversee house management, and perform various other tasks while collaborating seamlessly with the executive team.

***This is a hybrid role with 3 days in-office based in San Francisco.

Responsibilities:

• Manage complex calendars, including scheduling meetings and organizing daily activities for the executive.
• Handle a high volume of emails, drafting responses and prioritizing tasks to ensure timely execution.
• Identify and implement strategies to enhance workflow efficiency, utilizing new tech tools and AI systems as needed.
• Maintain a strong organizational system for managing both personal and business tasks; support the managing partner with daily operations and project management.
• Coordinate detailed domestic and international travel, including flights, hotels, ground transportation, and itinerary preparation.
• Prepare and organize materials, agendas, and presentations for meetings, ensuring the executive is thoroughly prepared.
• Handle administrative tasks such as drafting correspondence, processing expenses, and managing confidential information.
• Maintain an organized digital filing system for easy access to important documents.
• Assist with personal tasks for the executives, demonstrating discretion and attention to detail.
• Support key project and event management, ensuring deadlines and goals are met.
• Assist with ad-hoc tasks to help the team run efficiently and effectively.

Qualifications:

• 5+ years of experience as an Executive Assistant, supporting senior executives within Venture Capital or Fintech.
• Energetic and positive personality with a proactive, can-do attitude.
• Excellent critical thinking and problem-solving abilities.
• Self-motivated and proactive in managing priorities, with an exceptional ability to support the managing partner effectively.
• Methodical and meticulous approach to work with strong organizational skills and attention to detail.
• Exceptional written and verbal communication skills.
• Proven ability to handle confidential information with professionalism and discretion.
• Experience managing complex schedules and coordinating travel logistics.
• Ability to adapt to shifting priorities and anticipate the executive's needs.
• High level of professionalism and the ability to represent the firm in all interactions.

$165K - $175K + discretionary bonus

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

Referrals increase your chances of interviewing at Career Group by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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