Confidential - Job Hiring is hiring: Senior Executive Assistant in Pasadena

Overview

Leading Non-Profit Organization is seeking a fun and hardworking Executive Assistant to join their team. This is a one-on-one executive support role that serves as a liaison to the board of directors and senior management teams. Salary range: $90,000-$120,000; actual pay based on skills and experience.

Base pay range

$90,000.00/yr - $120,000.00/yr

Job Description: Sr. Executive Assistant

The Executive Assistant is responsible for performing multiple administrative functions that support the office. The Executive Assistant provides executive support in a one-on-one working relationship and serves as a liaison to the board of directors and senior management teams.

Position Duties & Responsibilities

• Sustains the executive\'s daily calendar of meetings and events and manages contacts.
• Prepares Word, Excel, and PowerPoint presentations, agendas, reports, meeting minutes, special projects, and other documents in support of objectives for the organization.
• Arranges travel and accommodation for executives.
• Screens incoming telephone calls; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Coordinates executive communications, including taking high-level phone calls, responding to emails, and interfacing with key stakeholders.
• Responds to emails/texts/phone calls, with some contact outside normal business hours.
• Represents the organization and executive in a positive and professional light through great follow-through skills and sound judgment.
• Conserves the executive\'s time by reading, researching, collecting, and analyzing information as needed, in advance.
• Creates and maintains an organized filing system of paper and electronic documents.
• Manages sensitive matters with a high level of confidentiality and discretion.
• Performs additional duties as assigned.

Required Skills & Abilities

• Is creative and enjoys working in a fast-paced environment.
• Exercises good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills.
• Is able to maintain a realistic balance among multiple priorities.
• Has strong organizational, project management, and problem-solving skills with impeccable multitasking abilities.
• Has a high level of discretion to handle confidential information and sensitive data.
• Shows excellent attention to detail and consistent ability to meet deadlines.
• Demonstrates a friendly, helpful, and professional demeanor.

Required Education & Experience

• Minimum of 5 years of professional experience as an executive assistant to senior leadership.
• Comprehensive knowledge of Word, PowerPoint, Excel, and Outlook. A bachelor\'s degree is required for this position; a Master\'s is an added bonus.

Benefits

• Medical insurance
• Vision insurance
• 401(k)

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Additional

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative, Consulting, and Project Management
• Industries: Real Estate, Investment Management, and Leasing Non-residential Real Estate

Get notified about new Executive Assistant jobs in Pasadena, CA.