The Larko Group is hiring: Executive Administrative Assistant in Lake Forest

This range is provided by The Larko Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35.00/hr - $40.00/hr

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Recruiting Consultant, Temporary Division

The Executive Administrative Assistant plays a pivotal role in supporting the President and Chief of Staff, ensuring the smooth execution of the university’s priorities and daily operations. This position oversees complex scheduling, coordinates communications, and provides essential support for governance activities. Serving as a trusted partner, the Executive Administrative Assistant upholds the highest standards of confidentiality and professionalism while fostering strong, collaborative relationships across campus and with external partners. This role is central to advancing the mission and effectiveness of the Office of the President.

This is a long-term temporary position with an immediate start date.

Responsibilities

• Serve as the primary point of contact for the President and Chief of Staff, managing incoming communications and ensuring timely, appropriate responses.
• Draft, edit, and prepare correspondence, reports, presentations, talking points, and briefing materials for internal and external audiences.
• Manage calendars for the President and Chief of Staff, coordinating meetings, events, and engagements while resolving scheduling conflicts and ensuring alignment with institutional priorities.
• Organize and manage complex travel arrangements, including itineraries, logistics, documentation, and expense reporting
• Prepares and monitors departmental budget, including activities, such as invoice preparation, credit card reconciliations, and maintains organized documentation.
• Coordinate communications through email and telephone, ensuring clarity and consistency.
• Maintain accurate records, files, and documentation, ensuring compliance with policies and improving administrative processes as needed.
• Proactively identify potential issues and implement solutions to ensure smooth office operation
• Schedule and organize weekly meetings, agendas, logistics, and materials preparation for the President.
• Distribute meeting information, track action items, and ensure timely follow-up.
• Attend President’s Cabinet meetings, take minutes, and facilitate presentations as needed.
• Provide backup support in the planning and execution of events, travel, board meetings, and strategic initiatives.
• Attend board meetings, take minutes, and ensure accurate documentation.
• Collaborate with departments across the university to research, compile data, and prepare reports for executive decision-making.
• Promote a collaborative environment among administrative staff across the college.
• Perform additional responsibilities as assigned to support the goals and operations of the Office of the President and Office of the Chief of Staff.

Ideal Experience

• Bachelor’s degree or equivalent experience with 5+ years of senior-level or executive administrative support experience in higher education, healthcare, or a corporate environment.
• Previous experience providing support and coordinating Board activities.
• Excellent problem-solving skills; able to manage competing priorities and emergent issues in fast-paced environments.
• Exercises independent judgment, initiative, and confidentiality when handling sensitive information.
• Strong organizational abilities, financial acumen, and attention to detail.
• Skilled at building positive relationships with executives and stakeholders through strong interpersonal communication.
• Demonstrates integrity, reliability, and flexibility, including availability for early mornings or evening meetings when needed.
• High proficiency in Microsoft Office and Google Suite applications and an inclination to adopt technologies to improve practices and stay in line with trends.
• Excellent verbal and written communication skills with the confidence to serve as a representative of the President and Chief of Staff.

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Seniority level

• Associate

Employment type

• Temporary

Job function

• Administrative

Industries

• Higher Education

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