Esquire Recruiting, LLC is hiring: Executive Legal Assistant in Chicago

Executive Assistant to Chairman | Mid-Size Law Firm | Chicago, IL

This is a legal/administrative support role providing executive assistance to the Chairman of a mid-size Chicago-based law firm. The EA will support the Chairman and provide administrative support to a corporate attorney, including calendar management, meeting coordination, document preparation, and billing activities. Strong computer skills with Microsoft Office are required. The firm offers a competitive salary and benefits package. Applications should be directed to the listed recruiter contact.

Base pay range

$85,000.00/yr - $110,000.00/yr

Send resume to Shay Force, Director: shay@esquire-recruiting.com

Responsibilities

• Provide support to the firm’s Chairman
• Maintain calendars for the attorney
• Arrange conferences and meetings for interoffice and client meetings, including booking conference rooms, coordinating attendees, and working with Hospitality to provide refreshments
• Maintain client files for easy retrieval and coordinate with Records Management for proper organization and maintenance
• Assist attorneys with preparation and submission of expense reports for travel and/or daily expenses
• Provide accurate client billing information for all applicable purposes
• Type, format, proofread, and edit legal documents specific to assignment
• Assist attorneys with billing process and, if requested, collections
• Prepare and coordinate requests for copy jobs, messenger delivery, special mail handling, accounting, and other office services
• Conduct online research to gather or clarify information for attorneys and clients
• Maintain professional image and attitude, acting consistently as an ambassador of the firm
• Other duties as assigned

Requirements

• Possess excellent oral and written communication and interpersonal skills
• Demonstrate exceptional time-management and organizational skills
• Display superior attention to detail and accuracy
• Demonstrate ability to juggle and prioritize multiple tasks
• Accurately and thoroughly take instruction
• Possess expert working knowledge of and technical skills with Windows, Microsoft Suite (Outlook, Word, Excel) and Word10
• Knowledge of PowerPoint a plus
• High school diploma or equivalent qualification required
• A minimum of five years of experience as an executive assistant is required
• Law firm experience preferred

Other skills and abilities

• Excellent writing skills
• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• A self-starter who desires to show ownership and commitment to the job
• Able to preserve confidentiality and exercise discretion

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative and Legal
• Industries
• Law Practice

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