J Public Relations, Inc is hiring: Executive Personal Assistant in San Diego

Overview

Who are we? J/PR is a global communications firm specializing in public relations, content creation, and social media. We work with hotels, resorts, and lifestyle brands worldwide. We tell compelling original stories to connect brands to their target audiences and value a work-life blend through travel, mentorship, training, and retreats.

Who are you? You thrive in a hands-on support role as the keystone of a founding partner’s personal and professional worlds. You are highly intuitive, confident, and self-directed, quickly learning the founder’s preferences, anticipating needs, taking initiative, and working independently. You have a strong eye for detail and a track record of translating a founder’s vision and visual identity into flawlessly curated experiences. You have experience supporting high-powered executives, enabling you to plan ahead, stay calm under pressure, and meet short deadlines, while valuing people and relationships in your work and life.

The Role

As an Executive Personal Assistant, you’ll wear many hats and act as the smooth operator behind the scenes in a fast-paced environment. You will provide the founder with logistical support while executing business needs and coordinating personal projects. This role requires experience managing complex calendars, travel (domestic and international), meeting logistics, expense reporting, and confidential correspondence, often shifting between personal and professional commitments.

You’ll work within the Operations team, supporting collaboration between the founder and all operations functions: finance, hiring, new business, and office management. There is an internal client focus and dedication to facilitating clear communication with the agency’s clients on behalf of the partner.

Duties & Responsibilities

Executive Assistant Duties

• Manage complex calendars and scheduling for the partner
• Handle partner\'s email management and correspondence
• Support project tracking and partner-requested initiatives, attend meetings, take detailed notes, and follow up on action items
• Coordinate domestic and international travel and accommodation arrangements via telephone and email, and prepare related agendas/itineraries
• Act as liaison between partner, clients, and leadership, ensuring clear communication and timely follow-through
• Manage monthly accounts receivable, including professional client communication, processing payments, and meticulously tracking partners\' monthly expenses
• Coordinate company parties, annual events, team gatherings, and off-sites, sourcing and liaising with vendors, leadership, and the agency
• Source and coordinate gifting for staff, clients, and vendors
• Support the Operations team as needed with client invoice collection, agency time tracking, executive hiring, and new business development
• Organize digital and physical files, data entry, and general office tasks

Personal Assistant Duties

• Handle household and family calendars, including reservations, appointments, pet care, school event planning, and property management
• Research and provide the best options for projects, events, restaurants, travel, and other executive needs, facilitating decisions by bringing solutions, not play-by-play updates
• Liaise with contractors, vendors, and service providers for personal events and gifting
• Keep track of expenses, receipts, and personal budgeting
• Accommodate frequent last-minute travel (commercial), including flights, accommodations, transportation, and itineraries
• Pack, unpack, and ensure all personal and professional items are prepped for travel and appearances
• Handle personal errands, returns, and wardrobe coordination

Requirements

• 3+ years of Executive or Personal Assistant experience supporting C-Suite executives
• Must have a flexible lifestyle: this is a “9-5” in-office role with an on-call element that may require working outside standard hours, weekends, and across time zones as needed
• Ability to work primarily in the San Diego office (Fridays remote), with occasional flexibility for remote work; reliable car and valid driver’s license required
• Tech savvy with Apple products, G-Suite, Microsoft Office, Zoom, and Microsoft Teams
• Keen eye for design and detail, aligning events with the partner\'s coastal Hampton’s aesthetic
• Naturally proactive and intuitive: able to anticipate needs, solve problems independently, and “just getting things done”
• High level of integrity, discretion, and confidentiality when managing sensitive matters
• Willing to travel occasionally, with opportunities to accompany the principal to major events and international destinations
• Comfortable in both formal and casual settings — from high-profile events to informal at-home days

Benefits

J/PR offers a competitive benefits package, including:

• Competitive base salary: $75,000- $90,000, commensurate with experience
• Commission opportunities
• Year-end discretionary bonus
• Monthly cell phone stipend
• Company contributions to medical, dental, and vision insurance premiums
• 401K with employer match
• Accrued PTO
• Birthday PTO
• Flexible Release Fridays
• Hotel trade with our world-class clients (complimentary stays across our entire portfolio)
• Hybrid office schedule (2-3 days in office)
• Corporate ClassPass discounts
• Pet insurance discounts
• Milestone gifts at 1, 5, and 10 years
• Annual holiday and summer parties, plus regular socials
• Ongoing training and development opportunities

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

J Public Relations (J/PR) and 20Two Studio (Studio) strongly support equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, or any other characteristic protected by state or federal law.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

J/PR and Studio recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. J/PR and Studio may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting, and search firms.