QinetiQ US (formerly Avantus Federal) is hiring: Executive Assistant (EA) in Arl

Join to apply for the Executive Assistant (EA) role at QinetiQ US (formerly Avantus Federal).

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. We work in fields such as sensor science, signal processing, data fusion, AI, ML, and AR. QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields collaborate to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being part of QinetiQ US means contributing to safety and security globally, partnering with customers to save lives, reduce risks, and maintain critical infrastructure.

Position Overview

QinetiQ US is looking for an Executive Assistant. This position supports senior DoD leadership within the Office of the Secretary of Defense at the Deputy Assistant Secretary of Defense (DASD) level. The candidate will directly support high-ranking Federal Government Senior Executives and interact with DoD Flag / General Officers and their staff. The role requires independent judgement and discretion, including prioritizing the principal’s time based on interpreting general guidelines and established protocol.

Responsibilities

• Formulate and refine multiple standard operating procedures, processes, and templates based on subject matter expertise and independent assessment.
• Serve as primary point of contact with senior DoD leadership for interpreting policies, directives, and manuals; provide expert recommendations to the DASD(P) and senior staffs.
• Create tools (e.g., Excel spreadsheets and databases) to track, summarize, and report status of documents and projects.
• Ensure conformance with established guidelines; provide timely feedback and status updates on request.
• Perform special projects on own initiative or as assigned.
• Provide liaison with military assistants, Chiefs of Staff, OSD Protocol, and other personnel to guide daily operations and contribute to strategic plans.
• Coordinate and maintain calendars for DASD(P) senior personnel; resolve conflicts and arrange meetings with senior government personnel, congressional staff, industry, and academia.
• Plan, coordinate, and confirm logistical support for meetings (transportation, security, AV, etc.) and support visits to the DASD(P) activities.
• Prepare daily read-ahead materials for the DASD(P) prior to the end of the duty day; maintain electronic and physical files as required.
• Coordinate office administrative functions including security administration, office space management, security clearances, visit requests, events, and supplies; in-depth knowledge of DoD security procedures preferred.

Required Qualifications

• A minimum of three (3) years of recent, relevant experience
• Extensive experience creating, reviewing, and approving CONUS and OCONUS Defense Travel System (DTS) orders
• Correspondence experience in a DoD environment
• Experience with task or correspondence management systems (e.g., TMT or CATMS)
• Active TS/SCI clearance

Preferred Qualifications

• Bachelor’s degree from an accredited college or university (or specialized experience substituting for educational requirements as approved)
• Experience providing Executive Level Administrative support to high-ranking Federal Government Senior Executives or DoD Flag/General Officers is highly preferred

Company EEO Statement

Accessibility/Accommodation: If you need a reasonable accommodation for any part of the employment process, please email staffing@us.QinetiQ.com or call (540) 658-2720 Opt. 4.

QinetiQ US is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.