Texas Workforce Commission is hiring: Executive Assistant (Austin) in Austin

Join to apply for the Executive Assistant (Austin) role at Texas Workforce Commission.

Who We Are
Texas Workforce Commission connects people with careers across the state. While based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We are a Family Friendly Certified Workplace offering competitive salaries, extensive training and development opportunities, and excellent benefits. The position is located at 101 East 15th Street, Austin, Texas.

We are not considering applications from individuals who require sponsorship for an employment visa, including those on student or postgraduate visas. Applicants must be Texas residents or willing to relocate.

Who You Are
The Unemployment Insurance (UI) department seeks an Executive Assistant II with strong organizational skills, attention to detail, and the ability to manage multiple priorities under strict deadlines.

What You Will Do

• Provide high-level administrative and technical assistance to the Division Director (DD).
• Manage the DD's and department directors’ schedules, coordinate meetings, and block time for projects.
• Enter purchase requisitions for supplies and training.
• Handle, prepare, verify, and maintain confidential communications and documents.
• Manage time and leave records, approve timesheets under delegation.
• Arrange travel, complete related forms, and adhere to travel policies.
• Review emails, handle calls, and respond to inquiries regarding program processes.
• Assist with HR activities, including maintaining personnel files and tracking deadlines.
• Develop procedures for division tasks and oversee administrative systems.
• Monitor office supply levels and review correspondence for proper business format.
• Perform other duties as assigned.

Qualifications

• Six years of full-time experience in a responsible position with knowledge of agency programs, business practices, or support services, including analyzing work problems and interpreting policies.
• Relevant academic credits may be counted toward experience requirements.

Preferred Skills

• Strong organizational, planning, and problem-solving skills.
• Experience coordinating executive calendars and meetings with attention to detail.
• Proficiency in Microsoft Office Suite and web applications.
• Knowledge of business practices, rules, and regulations.
• Effective decision-making and communication skills.
• Positive attitude, professionalism, and ability to work independently or collaboratively.
• Discretion, initiative, and critical thinking in administrative roles.

Benefits

• Family Friendly Certified Workplace.
• Salary: $5,239/month.
• Retirement plans, optional 401(k) and 457 accounts.
• Medical insurance, paid time off, and additional benefits at this link.

Position involves up to 20% travel within Texas.

Veterans

Use military skills to qualify! Visit texasskillstowork.com or compare military occupations at this link.

How to Apply

Complete a Texas State Application for Employment and apply online at WorkInTexas.com or Taleo.

We do not consider applications requiring visa sponsorship. All hires must verify identity and eligibility to work in the U.S. and complete necessary forms.

This position is security sensitive per Texas law.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Government Administration