Executive Administrative Assistant Job at Divine Mercy University in Sterling

Overview

Executive Administrative Assistant at Divine Mercy University provides support to the Leadership team, coordinates university-wide events, and assists with donor database management and stewardship to build a culture of giving and gratitude for the university's benefactors.

Responsibilities

• Administrative and coordination support for senior leadership (President, Executive Director for External Affairs and University Relations): manage calendars, scheduling, emails, expense reports; act as liaison between departments and university personnel; assist with university-wide communications.
• Events Coordination: coordinate university-wide events (Town Hall, All-Staff Orientations, Annual Picnic, President's Reception; Graduation logistics; coordinate student assistants; assist President and Board with logistics and materials for board meetings; assist preparation of fundraising and alumni events; virtual events coordination).
• Advancement Database Management and Stewardship: coordinate gift entry/deposit and acknowledgement processes; enter gifts, prepare and mail acknowledgments/tax receipts, donor letters; assist with donor stewardship opportunities (materials, thank you calls, etc.); manage donor database, forms, and reports; manage Advancement and Travel calendars with the Advancement team; work with Graduate Assistant on various tasks as assigned; assist Advancement team with administrative duties; expense reports; other related duties as assigned.

Qualifications

• Strong attention to detail and thoroughness
• Commitment to data integrity and data verification
• Ability to handle sensitive and confidential information appropriately and with discretion (signed Confidentiality Agreement required)
• Excellent organizational, interpersonal and communication skills
• Ability to learn database management
• Experience in Microsoft suite, especially Excel and Word
• Experience in Google Drive suite, especially Sheets
• Ability to focus and maintain high quality work when doing repetitive tasks
• Willingness to ask questions when something is unclear
• Willingness to take initiative and attempt to solve problems if able
• Friendly attitude and enjoys speaking about the mission of DMU

Requirements

• Experience: 2-3 years of related experience
• Location: On campus at DMU in Sterling, VA
• Educational: Bachelor's degree at minimum
• Physical: Ability to transport a moderate amount (mailings, promotional materials, etc.)

Mission and Catholic Identity

Based on the Catholic identity and mission of Divine Mercy University, we only employ persons who demonstrate openness and respect for the Roman Catholic Church and its institutions and who have a sincere interest in advancing DMU's mission within the Church. For positions in which membership in the Roman Catholic Church is a bona fide occupational qualification reasonably necessary for the normal operation of DMU, DMU reserves the right to employ only persons who are practicing members of the Roman Catholic Church as determined solely by the decision of DMU. Please review DMU's Statement of Identity to understand DMU's mission, culture, and purpose.

Non-Discrimination Statement

Committed to the teaching of Vatican Council II that every type of discrimination, whether social or cultural, whether based on sex, race, color, social condition, language or religion, is to be overcome and eradicated as contrary to God's intent (Gaudium et Spes, 29), DMU encourages applications from people of all ages, races, ethnicities, nationalities, women, men, veterans and those with disabilities.

Job Details

• Seniority level: Entry level
• Employment type: Full-time

#J-18808-Ljbffr