McLaren Health Care is hiring: Executive Assistant Senior in Lapeer

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Position Summary

Provides executive assistance to the President/CEO and Vice President of Finance. Acts independently and consistently exercises discretion and judgment in performing work, which is predominately intellectual and varied in nature. Keeps official records and executes administrative policies.

Essential Functions and Responsibilities

• Manages CEO/ VP of Finance’s calendar and independently schedules appointments
• Screens incoming calls and correspondence and responds independently when possible
• Coordinates project related tasks to include the assignment and monitoring of task completion
• Prepares memorandums, outlining and explaining administrative procedures and policies to leadership employees and monitors compliance
• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget
• Directs preparation of records such as agenda, notices, minutes and resolutions for various meetings
• Directs preparation and filing of legal documents with government agencies to conform to statutes
• Acts as custodian of documents and records
• Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents
• Researches subject matter for a variety of administrative reports, statements and rosters; information is organized according to the expectations of the CEO/ VP of Finance
• Creates and maintains database and spreadsheet files
• Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings
• Always uses discretion in conversations both at work and outside of workplace so as not to release confidential information
• Tactfully handles difficult situations; all contacts are handled professionally and always with courtesy, no exceptions
• Prepares graphs, reports and presentations using Word, Excel and Power Point
• Performs other duties as required or requested

Qualifications

Required:

• Associate’s Degree in business management, office management or related field or equivalent combination of education and work experience
• Minimum 5 years previous experience as administrative support to a senior level executive
• Notary Public within 3 months of hire
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Demonstrated high degree of technical expertise in Microsoft Office, Word, Excel, Power Point, GroupWise and other standard software programs
• Ability to handle confidential information appropriately

Preferred:

• Bachelor’s Degree in Business Management
• Shorthand or speedwriting

Additional Information

• Schedule: Full-time
• Additional Locations: Michigan, Lapeer
• Requisition ID: 25005307
• Daily Work Times: 8am - 4:30pm
• Hours Per Pay Period: 80
• On Call: No
• Weekends: No