Accounting Supervisor Job at City of Livermore in Livermore

Overview

WE STRONGLY ENCOURAGE APPLICANTS TO READ THE JOB ANNOUNCEMENT, INCLUDING THE SUPPLEMENTAL QUESTIONS, IN ITS ENTIRETY BEFORE SUBMITTING AN APPLICATION FOR THIS POSITION.

The City of Livermore is now accepting applications for the position of Accounting Supervisor. CLICK HERE to view the job announcement.

Definition

Under general supervision, is responsible for managing one or more specific program areas in the Finance Division such as, payroll functions, budgetary functions, fixed assets, revenue functions, grant accounting, utility billing, accounts payable functions, purchasing functions, and other program areas; may act as the Finance Division Financial System software administrator; manages one or more sections in the Finance Division including the supervision and evaluation of staff; assists in compliance with annual audit and single audit requirements; and performs other duties as assigned.

Distinguishing Characteristics

The Accounting Supervisor manages one or more sections in the Finance Division of the Administrative Services Department. The Accounting Supervisor works under general supervision on complex projects and non-routine assignments while managing the day-to-day functions of assigned section staff and workload. The Accounting Supervisor is distinguished from the Finance Manager in that the latter classification manages all areas of the Finance Division.

Supervision Received

General supervision is provided by the Finance Manager. The Administrative Services Director may also assign work.

Supervision Exercised

Provides supervision to technical and clerical accounting staff, including temporary employees.

Information Technology Functions

Maintains and evaluates the internal control systems within the financial system software including the Chart of Accounts and user security levels; manages and coordinates financial system updates, conversions, training needs, and other software related requirements within the Division; participates in the development of enhancements to the City’s financial system; trains City staff on the use of the City’s financial system; coordinates installation and maintenance of specialized software for banking, business license and other accounting needs; and acts as the Division liaison to the Information Technology Division which includes coordinating software updates, modifications, new Division installations and troubleshooting.

Payroll Functions

Provides technical supervision to payroll preparation and reporting in regards to federal and state payroll reporting requirements and labor regulations; coordinates and supervises payroll benefit accounting; and serves as the Division liaison to the Human Resources Division which includes coordinating implementation of bargaining groups’ Memorandum of Understanding, benefit changes, and software updates and modifications.

Budgetary Functions

Prepares and implements one or more of the City’s budgets, including the City’s Operating Budget, Personnel Allocations Budget, and Capital Improvement Budget; provides instruction and guidance to City-wide staff in the development of departmental budgets; and assists in the preparation of biennial financial plan book.

Fixed Asset Accounting Functions

Manages the fixed asset subsidiary ledgers for the City; coordinates the performance of the annual physical inventory with outside departments; and provides support in the implementation of accounting standards requirements and creation of procedures for fixed assets.

Accounting Functions

Maintains and reviews general ledger and a variety of sub-ledgers; prepares month-end and year-end closing journal entries; reconciles general ledger and subsidiary accounts; establishes and maintains detailed accounts relating to landscape maintenance districts, assessment districts, Successor Agency (former Redevelopment Agency), bond issues, and bond servicing; monitors compliance with bond indenture; assists in the preparation of the Comprehensive Annual Financial Report, Single Audit, State Controllers reports, and other compliance reports; and provides support in the implementation of accounting standards requirements and creation of procedures.

Cash Receipting and Revenue Functions

Manages the City’s revenue and billing function to ensure proper and timely recording of funds in accordance with Generally Accepted Accounting Principles; monitors the City’s revenue including federal, state and county apportionments; allocates revenue between funds, reviewing posting to general ledger to ensure proper coding, and ensuring accounts receivable subsidiary ledgers balance to general ledger; performs daily cash management, payment processing, and collections; supervises the issuance of business licenses and dog licenses and associated billing, payment and collection processes; supervises cash receipt and control of other types of remittances; monitors merchant account activity; reconciles revenue to billing records and posts amounts to the general ledger; manages reconciliation of the City’s general bank statements; assists with the initiation of wire transfers; and maintains investment activity in portfolio management software.

Grant Accounting Functions

Manages the accounting for all federal, state and private grants received by the City; ensures their compliance with grant requirements as well as federal and state laws and regulations; and works with the grant agency.

Utility Billing Functions

Manages the City’s Utility Billing function; supervises the monthly water and sewer billing and collection process including sending out monthly bills, collecting daily receipts, and planning the daily meter reading routes; provides customer service functions for the phone and front counter; interacts with the Water Resources Division staff to ensure that field equipment is operating efficiently; and acts as the information technology liaison to the vendors that provide billing, mailing, and meter reading software to the City.

Accounts Payable Functions

Manages the City’s Accounts Payable function; reviews warrant requests and supporting documentation for accuracy, coding, account distribution, validity, and compliance with applicable rules and regulations; interacts with external vendors and internal customers to resolve problems and discrepancies; and monitors compliance with local, state, and federal government reporting requirements and tax filings.

Purchasing Functions

Plans, supervises, and participates in all purchasing functions of the City; addresses questions on the City’s procurement process; reviews purchase requisitions for proper authorization, appropriate funding, and compliance with applicable rules and regulations; manages the City’s Purchase Card Program; manages surplus property process; and develops and implements revision to procurement policies, procedures, and City ordinances related to purchasing.

Supervisory Functions

Hires, trains, evaluates, supervises, mentors, and provides career development opportunities to assigned staff.

Demonstrated Knowledge

Demonstrated Knowledge of: Principles and practices of general and municipal accounting, management, and supervision; effective communication techniques; personal computer operating systems and software applications; department policies, procedures, and terminology; effective negotiating tactics; and the principles, practices and applications of the federal and state regulations and codes.

Demonstrated Skills

Demonstrated Skills to: Understand the technical aspects of the financial system software and/or work with the software vendor and Information Technology to resolve the problems; read, interpret and apply relevant federal, state and local codes, ordinances and regulations; set priorities; supervise, train and evaluate assigned staff; possess excellent verbal and written communication skills to prepare and present oral and written reports regarding a variety of financial activities, reporting operations, procedures, and financial analysis; perform numerical calculations with speed and accuracy; maintain effective relationships with those contacted in the course of work; utilize personal computers and computer software to perform word processing, spreadsheet and specialized functions; work well under pressure and meet deadlines; and exemplify an enthusiastic, resourceful, and effective customer service attitude with those contacted in the course of work.

Ability

Learn and apply the City of Livermore’s rules, regulations, ordinances, codes, procedures, and practices; and learn specialized computer software programs for use on the job.

Experience, Education, and Training Guidelines

Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:

Experience: Three years of progressively responsible technical governmental accounting experience, including two years of lead or supervisory experience. Two additional years of technical governmental accounting experience may substitute for each year of the lead/supervisory experience.

Education: Equivalent to the graduation from an accredited college or university with a bachelor’s degree in business administration, accounting, public administration or a related field.

Training: Any recent training such as academic courses and certification programs which are relevant to this job classification.

License: May require the possession of a valid California Driver’s License and a satisfactory driving record as determined by the City.

Other Requirements: Willingness and ability to work such hours as are necessary to accomplish the job requirements; attend evening and out-of-town meetings and seminars during work and non-work hours, as needed.

Special Requirements: Essential duties require the mental and/or physical ability to read fine print and computer monitors; converse over the telephone and in person; operate a computer and 10-key calculator by touch; bend, stoop, stretch, and reach; and safely lift and maneuver office supplies and equipment weighing up to 30 pounds.

Retitled from Accountant: April 24, 2017 Exempt.