Lamwork
Lamwork is hiring: Accounting Coordinator in City of Albany
Lamwork, City of Albany, NY, United States
Published: Oct 31, 2024 - The Accounting Coordinator is responsible for maintaining vendor files, tracking business documents for Accounting and Administrative Services, and processing various financial documents including invoices and purchase orders. The role includes managing certificates of insurance, facilitating offsite document storage, and providing administrative support such as filing and scheduling. Additionally, this position supports month-end and year-end processes, assists in budget reconciliations, and serves as a backup for accounts payable, ensuring timely compliance with corporate reporting deadlines.
Tips for Accounting Coordinator Skills and Responsibilities on a Resume
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Job Summary:
- Responsible for the Accounts Payable process which includes the processing of invoices and distribution of payments to vendors and employees
- Ensure the appropriate departmental approvals are obtained prior to the issuance of payment for any invoice
- Maintain accounts payable filing system
- Process payments to vendors in accordance with agreed-upon terms
- Maintain vendor information in the financial database ensuring its accuracy against current W-9s from vendors
- Research and resolve accounts payable issues both with vendors and internally
- Assist with reconciling accounts payable to vendor statements and sub-ledger
- Match checks to invoices for distributing, mailing and filing invoices
- Assist with preparing bank deposits
- Perform basic reconciliations, including but not limited to A/P Trade and cash reconciliations for all bank accounts
- Compile data to support the issuance of 1099s annually to vendors by law
- Regularly review outstanding checks and ensure timely deposit of funds by vendors.
- Follow-up on outstanding checks that are not timely deposited and assist with the filing reports stale checks to the State by law
- Provide financial analysis to support other staff members
Skills on Resume:
- Attention to Detail (Soft Skills)
- Financial Software Proficiency (Hard Skills)
- Strong Organizational Skills (Soft Skills)
- Analytical Skills (Hard Skills)
- Communication Skills (Soft Skills)
- Knowledge of Accounting Principles (Hard Skills)
- Time Management (Soft Skills)
- Regulatory Knowledge (Hard Skills)
Job Summary:
- Maintains vendor files and tracks Accounting and Administrative Services’ business documents.
- Processes Administrative Services’ invoices, purchase orders, coding, approvals, purchase cards/expense reports and financial reports.
- Performs purchase order settlement to purchase card payments in the accounting system.
- Maintains certificates of insurance and assists with annual insurance renewals and coverage.
- Administers and facilitates offsite document storage.
- Assists with requests for service from internal departments.
- Assists with various department projects, training and other production-related requirements.
- Provides other administrative support such as filing and scheduling for both departments
- Serves as backup for processing accounts payable
- Assists in distribution of project budget status reports as requested by project managers
- Maintains finance department files, including AP, AR, contracts, and project folders
- Shares in preparation of grant budget reconciliations by collecting necessary back-up for expenditures
- Assists in month-end and year-end processes to meet corporate reporting deadlines
- Provide support to administrative staff
Skills on Resume:
- Purchase Order Processing (Hard Skills)
- Insurance Management (Hard Skills)
- Document Storage (Hard Skills)
- Communication Skills (Soft Skills)
- Project Management (Soft Skills)
- Administrative Support (Soft Skills)