Accounting Assistant Job at Aston Carter in San Diego

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Job Description

This role involves coding invoices, processing payments, and maintaining accurate records for a book of clients using proprietary ERP software. You will be responsible for handling complex accounts payable processes, requiring strong analytical skills and attention to detail. The job requires extensive use of Excel for documenting, tracking, and organizing discrepancies, and involves collaboration with internal teams and external customers to ensure timely payment processing.

Job Title: Accounting Assistant

Job Description

This role involves coding invoices, processing payments, and maintaining accurate records for a book of clients using proprietary ERP software. You will be responsible for handling complex accounts payable processes, requiring strong analytical skills and attention to detail. The job requires extensive use of Excel for documenting, tracking, and organizing discrepancies, and involves collaboration with internal teams and external customers to ensure timely payment processing.

Responsibilities

• Code invoices and process electronic or check payments.
• Maintain client accounts and payment status using ERP software.
• Utilize Excel for pivot tables, sorting, and tracking discrepancies.
• Work with statements containing hundreds of lines of entries to identify discrepancies.
• Collaborate with internal sales and accounting teams, as well as external customers, to resolve payment discrepancies.
• Handle insurance carrier payables and ensure records are accurate for timely processing.
• Communicate with sales floor and vendors to ensure payments are correctly processed.
• Identify due dates for invoices and arrange for appropriate payment methods, including electronic payment or overnight delivery.
• Record payments against payables in the system and seek necessary approvals.
• Work within a team of 8 people in a fast-paced environment, managing multiple tasks and deadlines.
  
  

Essential Skills

• 3+ years of strong accounts payable experience in a high-volume, fast-paced environment.
• Experience with complex invoices/statements and multiple line items.
• Proficiency in processing and coding invoices and payments.
• Strong Excel skills, including pivot tables and sorting.
• Excellent documentation and organization skills.
• Ability to manage multiple tasks and deadlines simultaneously.
  
  

Additional Skills & Qualifications

• Accounting/Finance degree preferred.
• Experience in a complex AP environment with extensive internal and external communication.
• Service-oriented individual with high personal standards and hands-on work style.
• Ability to adapt quickly and progress within the role.
  
  

Work Environment

This position offers remote work opportunities with occasional in-office requirements based on location and workload. For the first 90 days, San Diego county-based contractors must come into the office three times a week, reducing to once a week thereafter. Non-local candidates will rotate into the office every other week after the initial training period. The ideal candidate is a hard-working individual with tough skin, comfortable with tight deadlines, and enjoys steady work in a stable environment. The management team values process adherence and expects high performance. The work culture embraces diversity and quirky over-achievers, welcoming those who are friendly and communicative.

Pay and Benefits

The pay range for this position is $27.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a hybrid position in San Diego,CA.

Application Deadline

This position is anticipated to close on May 29, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Staffing and Recruiting

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