Meet Life Sciences is hiring: Accounting Assistant in New York

Overview

Talent Acquisition Specialist - Hiring Recruiters in NYC at Meet Life Sciences

This range is provided by Meet Life Sciences. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $70,000.00/yr

Responsibilities

• Accounting Assistant (US) is responsible for managing the financial and compliance activities related to US-based contractors. This includes overseeing payroll, accounts receivable/payable, gross profit analysis, and supporting month-end processes. The role requires a detail-oriented and proactive individual who ensures timely and accurate payments, maintains financial controls, and supports automation across financial systems.
• Monthly Gross Profit reconciliation per contractor, including accruals of cost and revenue.
• Produce analysis of contract invoicing Gross Profit by department and in total by entity.
• Payroll & Contractor Payments: Manage timely payments to US-based contractors; review and approve contractor setups via Bullhorn CRM and InTime system for accuracy; process bi-weekly W-2 payroll, including contractor expense reimbursements and posting of journal entries in Sage 50.
• Handle Corp-to-Corp invoice approval, coding, and payment.
• Prepare annual 1099 filings.
• Process and post payments to Sage 50; address internal/external queries and support month-end close.
• Assist the team where necessary.
• Accounts Receivable / Contractor Billing: Generate and send bi-weekly contractor sales invoices using InTime; resolve invoice disputes and manage PO number collection; conduct credit control and chase outstanding receivables; assist the team where necessary.
• Systems & Process Improvement: Collaborate on automating workflows between Bullhorn CRM, InTime timesheet, and Sage 50 accounting systems; ensure accurate mapping and configuration with internal and external stakeholders.

Desirable qualifications / Skills / Experience

• Graduate
• 2-3 years of experience in accounting or finance, preferably with exposure to US payroll and contractor accounting
• Proficiency in Sage 50 (or similar accounting software)
• Strong Excel and data reconciliation skills
• Experience using Bullhorn CRM and/or InTime is a plus
• High attention to detail, organized, proactive in query resolution
• Strong interpersonal and communication skills
• Proactive, pragmatic, and enthusiastic approach

Competencies

• Ability to be dynamic and adapt to fast-paced business needs
• Analytical thinking with ability to apply logic to solve problems
• Use and research Excel to add dynamic solutions where possible
• Ability to prioritize workload and complete tasks in line with business needs
• Forward thinking and ability to plan ahead and anticipate consequences
• Can autonomously manage daily and weekly task lists
• Can autonomously manage communication and delivery of monthly objectives to line manager
• Positive “can do” attitude and professional external/internal communication
• Team player with flexibility to help with other finance functions as needed
• Maintain positive stakeholder feedback and attention to detail when analyzing large data sets
• Use Excel and other software to aid analysis and efficiency
• Apply a methodical approach to problem-solving and speed up completion where possible

Seniority level

• Associate

Employment type

• Full-time

Job function

• Accounting/Auditing and Finance

Industries

• Staffing and Recruiting