Accounting Specialist Job at Gateway Search Associates Inc in Philadelphia

Job Description
The Accounting Specialist is responsible for performing a variety of accounting and bookkeeping duties. The ideal candidate will have extensive experience handling both accounts payable and accounts receivable, managing the full invoicing cycle, and overseeing collections.

Responsibilities:

Accounts Receivable
• Prepare and distribute monthly invoices to clients. Invoice format varies by project.
• Monitor aging reports and follow up on overdue accounts to ensure timely collections.
• Apply payments to customer accounts and reconcile discrepancies

Accounts Payable
• Review and verify vendor invoices for accuracy, proper authorization, and coding.
• Enter invoices into the accounting system and match with purchase orders or receipts.
• Schedule and process payments via check, ACH, or wire transfer.
• Reconcile vendor statements and resolve discrepancies or disputes.
• Maintain vendor files and ensure compliance with company policies and tax regulations (e.g., W-9s, 1099s).

General Accounting Support
• Coordinate with offices accountants to produce monthly key balance reports.
• Assist with month-end and year-end closing activities, including accruals and reconciliations.
• Coordinate with offices accountants for taxes, including end of year W-2 and 1099

Requirements

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred. Relevant work experience may be considered in place of a degree.
• 2+ years of proven experience as an Accounting Specialist or in a similar accounting role.
• Solid understanding of basic bookkeeping and accounting principles.
• Hands-on experience with accounts payable and accounts receivable
• High degree of accuracy and attention to detail.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite, particularly Excel.