Accounting Associate Job at Associa in Richardson

JOB SUMMARY

The Accounting Associate is primarily responsible for processing deposits received and weekly check runs and will serve as support to the rentals accounts payable team. This is a full-time accounting support position in a centralized accounting services environment (40 hours per week, four days in office Mon-Thurs).

JOB DUTIES & RESPONSIBILITIES

• Organize incoming and outgoing mail by category, ensuring prompt delivery to the intended recipients
• Handle the receipt, sorting, and dispatching of all mail, packages, and interoffice correspondence, as well as escalate issues related to mail handling to managers.
• Record deposits received via mail to owner and tenant accounts in AppFolio, and scan checks/money orders via remote deposit capture to appropriate bank accounts
• Print and mail weekly check runs, ensuring necessary supporting documents are included
• Keep inventory of office and mailing supplies; submitting list of items to order as needed
• Process miscellaneous rush request as needed
• Research and resolve issues including but not limited to: requests from management, returned checks, NSF payments
• Manage quarterly vendor rebate reporting and invoicing
• Keep vendor certificates of insurance updated
• Assist accounting coordinators with processing invoices for payment, including corporate AP and ratio utility billing
• Assist accounting team with 1099 tax preparations on an annual basis
• Recommend and participate in process improvements, projects, and tool enhancements as needed to increase departmental efficiencies
• Develop and maintain relationships with internal team members and external business partners while offering excellent customer service
• Manage workflow scheduled deadlines to meet operational needs

EDUCATION & EXPERIENCE

• High School Diploma or equivalent required. Associate's degree in accounting or finance preferred; or 1-2 years related work experience

Preferred experience

• Experience working in a multi-entity accounting environment
• Experience working with property management accounting software (AppFolio, Rent Manager, Yardi, etc.)

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong problem-solving skills with acute attention to detail and ability to meet deadlines
• Ability to professionally communicate (listening, written, and verbal skills) both internally and externally with individuals at all levels of an organization
• Ability to research, analyze, and interpret numeric data and produce results within critical turnaround times
• Ability to learn quickly and demonstrate the ability to work independently with minimal supervision or in a team setting; flexible, adaptable
• Exceptional customer service, communication, and time management skills able to accurately perform calculations and analysis
• Proficiency in Microsoft Office Word, Excel, Outlook, and alpha-numeric data entry
• Knowledge and skilled in proper applicable accounting principles, practices, and procedures (US GAAP)
• Mathematical ability to accurately perform calculations and analysis used in basic accounting